Front Desk & Office Admin Specialist

Savills Middle East; Abu Dhabi; On-site; AED 123,000 - 179,000; Full time

Job summary

Savills Middle East in Abu Dhabi is seeking a professional Office Receptionist to greet visitors, answer calls and provide outstanding front-of-house service. The role requires strong administrative, IT and organisational skills and a proactive can-do attitude.

You will manage meeting room bookings, coordinate supplies and support events, while maintaining a welcoming environment and collaborating with the wider admin team.

Qualifications

• Minimum 3 years' relevant office experience.
• Excellent written and spoken English.
• Proficient in Microsoft Office.
• Strong customer service and communication skills.
• Presentable and confident demeanour.
• Experience coordinating suppliers/contracts preferred.

Responsibilities

• Provides professional front-of-house response to all telephone and in-person enquiries from visitors
• Manages all correspondence including dealing with and distributing incoming emails/mail to the appropriate individuals
• Maintains bookings of all meeting rooms and ensures these remain tidy and presentable at all times
• Coordinates equipment for meeting rooms as required/requested
• Prepares couriers as and when required for all office staff and tracks the packages as necessary
• Helps track and maintain supply of all office stationery and pantry items and places orders with suppliers accordingly
• Helps with board meetings/office events, ensuring catering/refreshments are available
• Assist with conducting regular storeroom checks and coordinate with various teams to discard/shred old documents and ensure rooms are kept organised and neat
• Produce and edit documents using Power Point or word. Must have keen eye for graphics
• Provide training to other admins who will cover the reception desk if and when on annual leave/sick leave
• Take over certain responsibilities of Head of Office executive assistant when they are on leave
• Undertake ad-hoc projects and tasks, as and when required.

Skills

Fluent English

Office experience

MS Office

Strong communication

Presentable demeanor

Supplier liaison

Tools

PowerPoint

Word

Excel

Outlook

Job description

Savills Middle East in Abu Dhabi is seeking a professional Office Receptionist to greet visitors, answer calls and provide outstanding front-of-house service. The role requires strong administrative, IT and organisational skills and a proactive can-do attitude.

You will manage meeting room bookings, coordinate supplies and support events, while maintaining a welcoming environment and collaborating with the wider admin team.