Finance Operations Coordinator - 1 year contract

Al Tayer Group; United Arab Emirates; On-site; AED 60,000 - 90,000; Full time

Job summary

Al Tayer Group seeks a Finance Operations Coordinator for a 1-year contract to support supply chain finance activities and handle administrative duties across IT systems and processes. You will liaison with planning, vendors and the finance team to manage vendor registration, LC drafting, payments and LC openings, while ensuring data accuracy and timely responses.

The role emphasizes accuracy, strong communication, and high organization to keep records updated and compliant throughout the

Qualifications

• Bachelor's degree in Commerce/Finance.
• 3+ years’ experience in a relevant field.
• High levels of computer literacy, numeric and analytical skills.
• Good communication and inter-personal skills.
• Highly organised with attention to detail.

Responsibilities

• Liaise with planning/buying for supplier information and bank details to ensure accurate vendor registration.
• Provide Planners with weekly status updates on payments and deliveries.
• Provide data on shipment deliveries against the payment process to Planning/Buying.
• Provide Finance with details for drafting Letters of Credit and submission for supplier approval.
• Coordinate with suppliers for LC opening and send the final LC application to Finance for approval/signature.
• Track expiry dates of LC’s and adjust based on season commitments.
• Resolve shipment discrepancies and liaise with suppliers for corrective action.
• Coordinate with Planners and warehouse for shipment discrepancies and payment variances.
• Submit claims for damages/returns and ensure timely collection and accounting.
• Maintain documentation system and update all records and databases.

Skills

Data analysis

Communication

Attention to detail

Computer literacy

Analytical skills

Education

Bachelor's degree in Commerce/Finance

Tools

Excel

ERP systems

Job description

Finance Operations Coordinator - 1 year contract

About Us

At Al Tayer Insignia, your career is more than a job — it’s a journey into the heart of luxury retail. For over 40 years, we’ve partnered with the world’s most iconic brands, creating award-winning retail experiences across our boutiques, department stores, and leading online platforms. With stores and outlets across the GCC and a truly seamless omnichannel presence, we bring style, innovation, and heritage together. Here, you’ll join a diverse, customer obsessed, passionate team that celebrates creativity, values individuality, and empowers you to grow. Join us on our journey, reimagining fashion and redefining the meaning of luxury in the region.

Job Description

To provide ongoing support to supply chain activities and shoulder all the administrative responsibilities as functionally required by the business using relevant IT systems and processes.

Responsibilities

Functional Roles and Responsibilities

• Liaise with planning / buying for correct supplier’s information and bank details to ensure accurate vendor registration to cater accurate purchase order and payment.
• Provide Planners on weekly basis with information regarding status of payments and deliveries.
• Provide accurate data with shipment deliveries against payment process to Planning/Buying.
• Provide Finance department with details for drafting Letters of Credit and submit for supplier approval.
• Coordinate with suppliers for Letter of Credit opening and send the final LC application to Finance department for approval/signature.
• Track expiry dates of LC’s and amend/ cancel based on following season OTB commitments.
• Resolve any shipment discrepancies and liaise with the suppliers in case of any variance/damage to prompt immediate corrective action.
• Coordinate with Planners and warehouse for shipment discrepancies and liaise with the suppliers in case of any variance of payment and take prompt action.
• Submit claims for damages/ return to vendors/ any other support from Brand/ suppliers and ensure timely collection and accounting.
• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and databases.

Qualifications

Education/Certification and Continued Education

• Graduate in Commerce/ Finance.

Years of Experience

• 3+ years’ experience in a relevant field.

Knowledge and Skills

• High levels of computer literacy, numeric and analytical skills.
• Good communication and inter-personal skills.
• Highly organised with attention to detail.