Logistics Executive - Retail Supply

AlFuttaim; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

Al‑Futtaim in Dubai is seeking a Logistics Executive – Retail Supply to optimize inbound and outbound logistics for watches and jewellery brands. You will manage SAP MM activities, vendor coordination, and documentation while coordinating with EIT, Finance, and brand teams to ensure accuracy and timely shipments.

The role requires 2–3 years in administration or logistics coordination, strong SAP MM knowledge, and proficiency in MS Office to support stock, pricing, and payment processes in a

Qualifications

• Bachelor’s degree in Business Administration, Logistics, Supply Chain, Finance, or Commerce.
• 2–3 years of experience in administration, logistics coordination, sales coordination, or retail operations support.
• Experience in retail logistics, watches and jewellery, luxury goods, consumer products, or branded merchandise operations is an advantage.
• Good working knowledge of SAP, especially Material Management, sales order processing, delivery processing, and invoice-related transactions.
• Strong MS Office skills with the ability to manage reports, trackers, databases, and documentation accurately.
• Basic understanding of accounting practices, payment processing, bank guarantees, letters of credit, and invoice follow-up.
• Ability to coordinate with vendors, warehouses, banks, clearing agents, 3PL partners, finance teams, and brand teams.
• Strong analytical ability with attention to detail in stock records, shipment documents, pricing inputs, and payment reports.

Responsibilities

• Coordinate inbound and outbound logistics activities and ensure accurate SAP Master Data.
• Support end-to-end supply chain documentation from shipment handover through customs clearance.
• Process payments, bank guarantees, and letters of credit in coordination with brand teams.
• Maintain import plans, shipment visibility, and stock reconciliation with SAP records.
• Process sales orders in SAP and generate proforma invoices with pricing updates.
• Coordinate with 3PL, warehouses, and brand teams to ensure timely shipments and documentation.

Skills

Retail logistics

Inbound logistics

Outbound logistics

Sales order processing

Vendor coordination

Brand coordination

Warehouse coordination

3PL coordination

Customs documentation

Import planning

Shipment tracking

Packing lists

Shipment attestations

Bank guarantees

Letters of credit

Payment processing

Invoice tracking

Inventory control

Stock reconciliation

SAP stock reporting

Finance coordination

MS Office

Report analysis

Database monitoring

Supply chain administration

Sales coordination

Merchandising support

Education

Bachelor’s degree in a related field

Tools

SAP Material Management

MS Office

Job description

Logistics Executive – Retail Supply

Location: Dubai, United Arab Emirates
Industry: Retail
Function: Logistics
Experience: Minimum 2–3 years in administration, logistics, or sales coordination
Job Type: Full‑time

Position Overview

Logistics Executive – Retail Supply in Dubai, United Arab Emirates is a Retail hiring opportunity for an organized logistics and administration professional who can support inbound shipments, outbound order processing, inventory coordination, SAP transactions, payment documentation, and supply chain follow‑up for watches and jewellery brands.

Key Responsibilities

• Manage inbound logistics activities in SAP Material Management, including vendor creation, material creation, brand creation, and related master data coordination.
• Coordinate with EIT, Finance, brand teams, and internal stakeholders to ensure SAP records and logistics data are updated accurately.
• Follow up with warehouses, vendors, insurance providers, 3PL clearing agents, and brand teams for shipment movement, documentation, and stock receipt.
• Support end‑to‑end supply chain documentation from shipment handover through customs clearance and warehouse receiving.
• Process bank guarantees, letters of credit, and document payment requirements in coordination with brand managers and order approval processes.
• Coordinate with suppliers, banks, clearing agents, and related parties to clear consigned shipments and complete payment clearance requirements.
• Provide required documentation to shared services and finance teams for clearing advance payments against bank guarantees.
• Follow up with vendors for monthly import plans and maintain import reports for finance review and shipment visibility.
• Process sales orders in SAP based on stock allocation, approved pricing, and brand requirements.
• Prepare proforma invoices and coordinate missing pricing updates with the relevant brand team.
• Process deliveries in SAP for picking, packing, invoicing, and outbound dispatch preparation.
• Prepare outbound shipment documents including invoices, packing lists, shipment attestations, and country‑specific export requirements.
• Coordinate with 3PL partners to ensure outbound shipments are processed on time and supported with complete documentation.
• Initiate weekly payment processes for 3PL invoices covering freight, courier, customs, and related logistics costs.
• Maintain a payment monitoring database to support analysis, reconciliation, and finance follow‑up.
• Reconcile overseas operations stock reports with SAP stock records every fortnight.
• Coordinate with warehouse, sourcing, finance, and brand teams to identify and resolve stock discrepancies.
• Support inventory control, logistics reporting, administrative tracking, and documentation accuracy across assigned brands.

Ideal Profile

• Bachelor’s degree in a related field such as Business Administration, Logistics, Supply Chain, Finance, or Commerce.
• Minimum 2–3 years of experience in administration, logistics coordination, sales coordination, supply chain support, or retail operations support.
• Experience in retail logistics, watches and jewellery, luxury goods, consumer products, or branded merchandise operations is an advantage.
• Good working knowledge of SAP, especially Material Management, sales order processing, delivery processing, and invoice‑related transactions.
• Strong MS Office skills with the ability to manage reports, trackers, databases, and documentation accurately.
• Basic understanding of accounting practices, payment processing, bank guarantees, letters of credit, and invoice follow‑up.
• Ability to coordinate with vendors, warehouses, banks, clearing agents, 3PL partners, finance teams, and brand teams.
• Strong analytical ability with attention to detail in stock records, shipment documents, pricing inputs, and payment reports.
• Able to manage multiple tasks in a fast‑paced retail logistics environment.
• Good understanding of merchandising, planning, sales support, stock allocation, and retail supply chain processes.
• Clear communication skills with a positive, cooperative, and service‑focused working style.
• Organized approach with the ability to follow up consistently and close pending actions with internal and external stakeholders.

Skills Set

• Retail logistics
• Inbound logistics
• Outbound logistics
• SAP Material Management
• Sales order processing
• Delivery processing
• Proforma invoices
• Vendor coordination
• Brand coordination
• Warehouse coordination
• 3PL coordination
• Customs documentation
• Import planning
• Shipment tracking
• Packing lists
• Shipment attestations
• Bank guarantees
• Letters of credit
• Payment processing
• Invoice tracking
• Inventory control
• Stock reconciliation
• SAP stock reporting
• Finance coordination
• MS Office
• Report analysis
• Database monitoring
• Supply chain administration
• Sales coordination
• Merchandising support

Why Join Us

This role offers a practical opportunity to work within a major Dubai‑based retail group supporting watches and jewellery logistics across inbound supply, outbound deliveries, inventory control, and finance coordination. It is a strong fit for a logistics professional who enjoys structured follow‑up, accurate documentation, SAP‑based operations, supplier coordination, and stock movement visibility. The position provides exposure to retail supply chain operations, 3PL processes, international shipment documentation, and cross‑functional collaboration within a well‑established regional business.

About the Company

Al‑Futtaim is a diversified business headquartered in Dubai, United Arab Emirates, with operations across retail, automotive, financial services, real estate, and healthcare. Its retail division manages respected international brands across the Middle East, Africa, and Asia, supporting store operations, ecommerce growth, logistics coordination, merchandising activity, and customer‑focused retail services across multiple markets.