Finance Operations Coordinator - 1 year contract

Al Tayer Group Career site; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

Al Tayer Insignia seeks a Finance Operations Coordinator on a 1-year contract to support supply chain activities and handle all related administrative duties using appropriate IT systems.

The ideal candidate will manage vendor data, assist with payments and LC processes, and ensure accurate documentation and timely LC approvals, working closely with planning, buying, and the Finance team.

Qualifications

• Graduate in Commerce/Finance.
• 3+ years of experience in a relevant field.
• Proficient with IT systems and data handling.
• Strong numerical and analytical abilities.
• Excellent communication and interpersonal skills.
• Highly organised with attention to detail.

Responsibilities

• Support supply chain activities and administer related processes.
• Liaise with planning/buying to ensure vendor registration and accurate PO and payment details.
• Provide planners with weekly payment and delivery status information.
• Prepare data for Letters of Credit and coordinate LC openings with Finance.
• Track LC expiry dates and adjust per season commitments.
• Resolve shipment discrepancies and coordinate with suppliers for payments.

Skills

Computer literacy

Numeric skills

Analytical skills

Communication skills

Inter-personal skills

Organisational skills

Education

Graduate in Commerce/Finance

Job description

Finance Operations Coordinator - 1 year contract

About Us

At Al Tayer Insignia, your career is more than a job — it’s a journey into the heart of luxury retail. For over 40 years, we’ve partnered with the world’s most iconic brands, creating award-winning retail experiences across our boutiques, department stores, and leading online platforms. With stores and outlets across the GCC and a truly seamless omnichannel presence, we bring style, innovation, and heritage together. Here, you’ll join a diverse, customer obsessed, passionate team that celebrates creativity, values individuality, and empowers you to grow. Join us on our journey, reimagining fashion and redefining the meaning of luxury in the region.

Job Description

To provide ongoing support to supply chain activities and shoulder all the administrative responsibilities as functionally required by the business using relevant IT systems and processes.

Responsibilities

Functional Roles and Responsibilities

• Liaise with planning / buying for correct supplier’s information and bank details to ensure accurate vendor registration to cater accurate purchase order and payment.
• Provide Planners on weekly basis with information regarding status of payments and deliveries.
• Provide accurate data with shipment deliveries against payment process to Planning/Buying.
• Provide Finance department with details for drafting Letters of Credit and submit for supplier approval.
• Coordinate with suppliers for Letter of Credit opening and send the final LC application to Finance department for approval/signature.
• Track expiry dates of LC’s and amend/ cancel based on following season OTB commitments.
• Resolve any shipment discrepancies and liaise with the suppliers in case of any variance/damage to prompt immediate corrective action.
• Coordinate with Planners and warehouse for shipment discrepancies and liaise with the suppliers in case of any variance of payment and take prompt action.
• Submit claims for damages/ return to vendors/ any other support from Brand/ suppliers and ensure timely collection and accounting.
• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and databases.

Qualifications

Education/Certification and Continued Education

• Graduate in Commerce/ Finance.

Years of Experience

• 3+ years’ experience in a relevant field.

Knowledge and Skills

• High levels of computer literacy, numeric and analytical skills.
• Good communication and inter-personal skills.
• Highly organised with attention to detail.