Logistics Specialist - Retail Supply Chain

Majid Al Futtaim; Dubai; On-site; AED 100,000 - 156,000; Full time

Job summary

Majid Al Futtaim Lifestyle is hiring a Logistics Specialist to manage end-to-end movement of merchandise and non-merchandise items across multiple sites in Dubai. You will connect suppliers, stores, warehouses, and internal teams to ensure on-time delivery, regulatory compliance, and cost control.

The role requires 3-5 years in supply chain or logistics within a high-volume retail setting; strong Excel and reporting skills are essential.

Qualifications

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or related field.
• 3-5 years of experience in supply chain, logistics, distribution, or related roles.
• Experience in high-volume, multi-site retail environment is a plus.
• Strong proficiency in MS Office, especially Excel, Word and PowerPoint.

Responsibilities

• Execute end-to-end supply chain and logistics activities for assigned merchandise categories.
• Coordinate movement of products from suppliers through warehouses to stores.
• Monitor purchase-related logistics requirements and ensure shipments progress on schedule.
• Prepare and issue RFQ documents to approved logistics providers.
• Compare quotations against cost, service, and timelines; ensure documentation is complete.
• Coordinate product registrations and regulatory documentation; monitor certificates and renewals.
• Validate supplier invoices against contracts and rates; resolve discrepancies.
• Track orders and deliveries; support store replenishment and launches.
• Provide updates to stakeholders on shipment status and performance.

Skills

Retail logistics

Supply chain operations

Merchandise logistics

Store replenishment

Launch deliveries

Store returns

Order tracking

Delivery coordination

Request for Quotation

Service level agreements

Supplier coordination

Service provider management

Product registration

Regulatory certificates

Certificate renewals

Freight coordination

Invoice validation

Logistics cost control

Billing submission

Finance Shared Service Centre

Warehouse coordination

Multi-site retail operations

Visual Merchandising support

Marketing logistics

Shipment tracking

Delivery reporting

Logistics documentation

Operational reporting

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Data reconciliation

Stakeholder communication

Process compliance

Time management

Attention to detail

Education

Bachelor's degree in Supply Chain Management

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Logistics Specialist - Retail Supply Chain Job Snapshot

Role: Logistics Specialist - Retail Supply Chain

Location: Dubai, United Arab Emirates

Industry: Logistics and Supply Chain

Function: Logistics

Experience: 3-5 years

Job Type: Full-time

Job Details

• Country: United Arab Emirates
• City: Dubai
• Industry: Logistics and Supply Chain
• Function: Logistics
• Salary: 9000-14000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
• Gender: Any
• Candidate Nationality: Any
• Job Type: Full-time

Role Context

The Logistics Specialist will support the daily movement of merchandise and non-merchandise items across Majid Al Futtaim Lifestyle operations. The role connects suppliers, service providers, stores, warehouses, regulatory bodies, Finance Shared Service Centre teams, Visual Merchandising, Marketing, and internal business stakeholders. Accurate coordination will improve product availability, reduce delays, control logistics expenditure, and help stores receive the right items within agreed timelines.

Key Responsibilities

• Execute end-to-end supply chain and logistics activities for assigned merchandise categories.
• Coordinate the movement of products from suppliers through warehouses and onward to stores.
• Monitor purchase-related logistics requirements and ensure shipments progress according to agreed schedules.
• Manage Request for Quotation activities in line with approved end-to-end processes and service level agreements.
• Prepare and issue quotation requests to approved logistics and service providers.
• Compare quotations against cost, service capability, delivery timelines, and business requirements.
• Maintain complete Request for Quotation documentation and ensure compliance with internal procedures.
• Coordinate the registration of products with relevant regulatory authorities.
• Track product certificates, approvals, permits, and supporting documentation.
• Ensure regulatory certificates remain valid and initiate renewals before expiry.
• Follow up on incomplete registrations or documentation that may delay product movement or sale.
• Validate service provider invoices against agreed rates, contracts, quotations, and completed services.
• Investigate discrepancies involving freight charges, handling fees, storage costs, or other logistics expenses.
• Coordinate corrections with suppliers or service providers before invoice submission.
• Submit approved billing invoices through the relevant internal systems.
• Follow up with the Finance Shared Service Centre to ensure invoices are processed on time.
• Maintain accurate records of submitted invoices, approvals, payment status, and outstanding actions.
• Monitor daily store replenishment activity and identify delayed or incomplete deliveries.
• Coordinate launch deliveries for new products, campaigns, collections, and store openings.
• Manage store returns and ensure returned merchandise is documented and routed correctly.
• Track orders and deliveries for merchandise and non-merchandise items.
• Support Visual Merchandising and Marketing requirements by coordinating time-sensitive product and material deliveries.
• Provide stakeholders with accurate updates on shipment status, delivery timing, stock movement, and outstanding issues.
• Escalate delays, regulatory concerns, invoice disputes, or service failures that may affect operations.
• Maintain strong working relationships with suppliers, freight providers, warehouses, stores, and internal teams.
• Coordinate with procurement, finance, buying, warehouse, retail operations, and commercial stakeholders.
• Monitor service provider performance against agreed service levels and delivery expectations.
• Identify recurring operational issues and recommend practical improvements.
• Support cost-efficiency initiatives by reviewing logistics charges, delivery patterns, and provider performance.
• Maintain accurate shipment, order, invoice, registration, and delivery records.
• Prepare operational reports covering replenishment, deliveries, returns, invoices, and service performance.
• Use Microsoft Excel to track transactions, reconcile data, and highlight exceptions.
• Ensure supply chain activities comply with approved procedures and regulatory requirements.
• Manage multiple priorities while maintaining accuracy in a high-volume retail environment.

Ideal Profile

The successful candidate will hold a bachelor 's degree in Supply Chain Management, Logistics, Business Administration, or a related field. Applicants should have 3-5 years of experience in supply chain, logistics, distribution, retail operations, freight coordination, or a comparable role. Previous exposure to a high-volume, multi-site retail organization will be an advantage. Candidates should understand store replenishment, delivery coordination, invoice validation, service provider management, product registration, and operational reporting. Strong Microsoft Office skills are required, particularly in Excel, Word, and PowerPoint. The preferred candidate will be comfortable working with transaction data, tracking sheets, invoice records, and internal business systems.

The role suits a detail-oriented professional with effective communication, strong follow-up, and the ability to coordinate several stakeholders while meeting time and cost objectives.

Skills Set

• Retail logistics
• Supply chain operations
• Merchandise logistics
• Store replenishment
• Launch deliveries
• Store returns
• Order tracking
• Delivery coordination
• Request for Quotation
• Service level agreements
• Supplier coordination
• Service provider management
• Product registration
• Regulatory certificates
• Certificate renewals
• Freight coordination
• Invoice validation
• Logistics cost control
• Billing submission
• Finance Shared Service Centre coordination
• Warehouse coordination
• Multi-site retail operations
• Visual Merchandising support
• Marketing logistics
• Shipment tracking
• Delivery reporting
• Logistics documentation
• Operational reporting
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Data reconciliation
• Stakeholder communication
• Process compliance
• Problem-solving
• Time management
• Attention to detail

Why Join Us

This position offers the opportunity to develop broad logistics experience across merchandise flows, regulatory processes, supplier coordination, store replenishment, and financial controls within a large Retail organization. The role provides regular exposure to high-volume transactions and multiple business functions. As omnichannel retail networks continue to expand, experienced logistics professionals remain essential for maintaining product availability and controlling delivery costs. Strong performance can support progression into senior logistics, supply chain planning, distribution, warehouse operations, procurement, or regional operations roles.

About the Company

Majid Al Futtaim is a regional business operating retail, shopping, leisure, entertainment, and lifestyle destinations across multiple markets. Through Majid Al Futtaim Lifestyle, the organization manages international consumer brands supported by coordinated supply chain operations, modern retail systems, and a strong focus on customer availability and operational efficiency.