FBO Airside Pass Administrator

inMy Jet; Dubai; On-site; AED 55,000 - 85,000; Full time

Job summary

ExecuJet Dubai is seeking an FBO Airside Pass Administrator to join the Flight Operations division in Dubai, UAE. You will administer airside pass systems, process applications, renewals, replacements, and cancellations, verify documents, and coordinate with airport authorities to ensure compliant access to restricted areas.

The role requires Arabic fluency, a UAE driving license, and at least 2 years in administration and customer service.

Qualifications

• Must be fluent in Arabic.
• Hold a valid UAE driving license.
• Minimum of 2 years of Administration experience.
• Minimum of 2 years of Customer Service experience.
• Ability to multitask.
• Calm under pressure and an even-tempered personality.
• Teamplayer with strong communication skills.
• Background in Corporate Aviation is preferred.

Responsibilities

• Process new airside pass applications, renewals, replacements, and cancellations.
• Verify applicant documentation, identity, and eligibility per security policies.
• Coordinate required security clearances, background checks, and training.
• Maintain accurate databases and records of issued passes.
• Monitor pass expiry dates and notify departments of renewals.
• Issue, collect, and deactivate passes for employees, contractors, visitors, and vehicles.
• Liaise with airport authorities, security, and regulators on pass approvals and compliance.
• Conduct periodic audits of active passes and access permissions.
• Ensure compliance with airport security regulations and company procedures.
• Investigate and report lost, stolen, or misused passes.
• Prepare reports on issuance, renewals, audits, and compliance metrics.
• Provide guidance on airside access procedures and security requirements.

Skills

Arabic fluency

Customer service skills

Administrative experience

Multitasking

Communication skills

Team player

Calm under pressure

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

# FBO Airside Pass AdministratorExecuJetDubai4 days agoJob descriptionExecuJet Middle East is currently seeking an FBO Airside Pass Administrator to fill a vacancy within our Flight Operations division to be based in Dubai, U.A.E.ExecuJet delivers excellence in a comprehensive range of business aviation services tailored to our clients and partners. We are dedicated to safety and strive for creating a fulfilling workplace through cultivating genuine, open, and engaging relationships with passionate colleagues.FBO Airside Pass Administrator will be responsible for administering and controlling the airside pass system by processing applications, maintaining accurate records, ensuring compliance with airport security requirements, and coordinating with airport authorities to facilitate safe and secure access to restricted operational areas. Ensuring that only authorized individuals and vehicles can access restricted airport areas while meeting airport security and aviation regulations.QualificationHigh school diploma or equivalent required in Aviation Management, Business Administration, logistics or related field.Work Experience Required• Must be fluent in Arabic• Hold a valid UAE driving license• Minimum of 2 years of Administration experience• Minimum of 2 years Customer Service experience• Ability to mulitask• Calm under pressure and an even-tempered personality• Teamplayer• Strong communication and customer service skillsBackgroundCorporate Aviation essentialLanguagesFluency in written and spoken English and Arabic. Additional languages would be advantageous.IT SkillsBasic Skills – Microsoft OfficeResponsibilities•• Process new airside pass applications, renewals, replacements, and cancellations.• Verify applicant documentation, identity, and eligibility according to airport security policies.• Coordinate required security clearances, background checks, and mandatory training.• Maintain accurate databases and records of all issued passes.• Monitor pass expiry dates and notify departments of upcoming renewals.• Issue, collect, and deactivate employee, contractor, visitor, and vehicle passes.• Liaise with airport authorities, security departments, and regulatory agencies regarding pass approvals and compliance.• Conduct periodic audits of active passes and access permissions.• Ensure compliance with airport security regulations, company procedures, and applicable aviation authority requirements.• Investigate and report lost, stolen, or misused passes.• Prepare reports on pass issuance, renewals, audits, and compliance metrics.• Provide guidance to employees and contractors on airside access procedures and security requirements.• These duties are indicative of the role and are not exhaustive and may change to meet the Companies Business Objectives from time to time as required by your Manager.·Character ProfileProfessionalFlexibilityTeam Player/ works well without supervisionWorks well under pressureProactive