FBO Airside Pass Administrator

Luxaviation; Dubai; On-site; AED 7,000 - 10,000; Full time

Job summary

ExecuJet Middle East, based in Dubai, invites applications for an FBO Airside Pass Administrator in our Flight Operations team. The role focuses on administering the airside pass system and ensuring restricted area access is secure and compliant with regulations.

Responsibilities include processing applications, maintaining records, coordinating with airport authorities, and auditing passes. Strong communication and Arabic fluency are essential.

Qualifications

• High school diploma or equivalent required in Aviation Management, Business Administration, logistics or related field.
• Fluent in Arabic.
• UAE driving license.
• Minimum of 2 years Administration experience.
• Minimum of 2 years Customer Service experience.
• Ability to mulitask.
• Calm under pressure and an even-tempered personality.
• Teamplayer.
• Strong communication and customer service skills.

Responsibilities

• Process new airside pass applications, renewals, replacements, and cancellations.
• Verify applicant documentation, identity, and eligibility according to airport security policies.
• Coordinate required security clearances, background checks, and mandatory training.
• Maintain accurate databases and records of all issued passes.
• Monitor pass expiry dates and notify departments of upcoming renewals.
• Issue, collect, and deactivate employee, contractor, visitor, and vehicle passes.
• Liaise with airport authorities, security departments, and regulatory agencies regarding pass approvals and compliance.
• Conduct periodic audits of active passes and access permissions.
• Ensure compliance with airport security regulations, company procedures, and applicable aviation authority requirements.
• Investigate and report lost, stolen, or misused passes.
• Prepare reports on pass issuance, renewals, audits, and compliance metrics.
• Provide guidance to employees and contractors on airside access procedures and security requirements.

Education

High school diploma or equivalent in Aviation Management, Business Administration, logistics or related field

Tools

Microsoft Office

Job description

ExecuJet Middle East is currently seeking an FBO Airside Pass Administrator to fill a vacancy within our Flight Operations division to be based in Dubai, U.A.E.

ExecuJet delivers excellence in a comprehensive range of business aviation services tailored to our clients and partners. We are dedicated to safety and strive for creating a fulfilling workplace through cultivating genuine, open, and engaging relationships with passionate colleagues.

FBO Airside Pass Administrator will be responsible for administering and controlling the airside pass system by processing applications, maintaining accurate records, ensuring compliance with airport security requirements, and coordinating with airport authorities to facilitate safe and secure access to restricted operational areas. Ensuring that only authorized individuals and vehicles can access restricted airport areas while meeting airport security and aviation regulations.

Qualification

High school diploma or equivalent required in Aviation Management, Business Administration, logistics or related field.

Work Experience Required

• Must be fluent in Arabic
• Hold a valid UAE driving license
• Minimum of 2 years of Administration experience
• Minimum of 2 years Customer Service experience
• Ability to mulitask
• Calm under pressure and an even-tempered personality
• Teamplayer
  
• Strong communication and customer service skills

Background

Corporate Aviation essential

Languages

Fluency in written and spoken English and Arabic. Additional languages would be advantageous.

IT Skills

Basic Skills – Microsoft Office

Responsibilities

• • Process new airside pass applications, renewals, replacements, and cancellations.
  • Verify applicant documentation, identity, and eligibility according to airport security policies.
  • Coordinate required security clearances, background checks, and mandatory training.
  • Maintain accurate databases and records of all issued passes.
  • Monitor pass expiry dates and notify departments of upcoming renewals.
  • Issue, collect, and deactivate employee, contractor, visitor, and vehicle passes.
  • Liaise with airport authorities, security departments, and regulatory agencies regarding pass approvals and compliance.
  • Conduct periodic audits of active passes and access permissions.
  • Ensure compliance with airport security regulations, company procedures, and applicable aviation authority requirements.
  • Investigate and report lost, stolen, or misused passes.
  • Prepare reports on pass issuance, renewals, audits, and compliance metrics.
  • Provide guidance to employees and contractors on airside access procedures and security requirements.
  • These duties are indicative of the role and are not exhaustive and may change to meet the Companies Business Objectives from time to time as required by your Manager.

Character Profile

Professional

Flexibility

Team Player/ works well without supervision

Works well under pressure

Proactive