Facilities Management Admin & Operations Specialist

Khidmah; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Khidmah is seeking an Administrative Officer to provide efficient admin, secretarial and personal assistance to the Services Division in Abu Dhabi. The role includes coordinating RFQs, approvals, invoicing, and document control, with a focus on timely reporting and supplier follow-up.

Responsibilities cover HR support, PMS documentation, meetings, and records management, while ensuring adherence to HSE and information security policies across the team.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or relevant specialization.
• FM related certifications (e.g., Facility Management Professional) preferred.
• 1–5 years of experience in Administrative Officer roles, preferably in FM.

Responsibilities

• Provide effective administrative, secretarial and personal assistance to the Services Division.
• Maintain filing and document control systems; prepare reports and expense statements.
• Coordinate RFQ, quotations and purchase requisitions for online purchasing.
• Chase suppliers for material delivery and approve invoices with Finance.
• Arrange meetings, inductions, and manage records of proceedings.
• Assist HR-related issues and PMS documentation; support FM team on site.
• Ensure compliance with HSE and Information Security policies.

Skills

Communication

Computer skills

Initiative

Interpersonal skills

Problem solving/analysis

Quality

Results focus

Teamwork

Education

Diploma/Bachelor in Business Administration

Facility Management Professional (preferred)

Tools

SAP ERP or Oracle systems

Maximo

FSI

Adobe Acrobat

MS Office (Excel/Word/PowerPoint/Visio/Publisher)

Job description

Khidmah is seeking an Administrative Officer to provide efficient admin, secretarial and personal assistance to the Services Division in Abu Dhabi. The role includes coordinating RFQs, approvals, invoicing, and document control, with a focus on timely reporting and supplier follow-up.

Responsibilities cover HR support, PMS documentation, meetings, and records management, while ensuring adherence to HSE and information security policies across the team.