External Affairs Specialist (Russian Speaker)

Confidential; Dubai; Vor Ort; AED 180.000 - 300.000; Vollzeit

Zusammenfassung

Confidential is seeking a proactive Specialist to support our External Affairs team in Dubai. The role combines organizational rigor with analytical capability, handling high-level meetings and diplomacy-friendly documentation.

You will prepare briefing materials, coordinate government-facing events, manage schedules, and liaise across departments. Fluency in Russian and English, plus discretion and adaptability, are essential for success.

Qualifikationen

• Bachelor's degree in Business Administration, International Relations, Political Science, Communications, or a related field.

Aufgaben

• Support preparation and coordination of official meetings and high-profile engagements.
• Prepare briefing materials, analytical summaries, and background reports for senior management.
• Coordinate internal and external meetings, manage schedules, and ensure timely materials.
• Liaise with internal departments and external stakeholders to ensure smooth communication and coordination.

Kenntnisse

Organizational skills

Analytical thinking

Clear communication

Discretion/confidentiality

Team collaboration

Ausbildung

Bachelor's degree in Business Administration, International Relations, Political Science, Communications, or related field

Tools

PowerPoint

Word

Excel

Jobbeschreibung

We are looking for a proactive, highly organized, and detail-oriented Specialist to support our External Affairs team.

The ideal candidate will combine strong organizational and coordination skills with analytical capabilities, an understanding of government protocol, and experience supporting high-level meetings and official events.

This is a hands-on role requiring flexibility, professionalism, discretion, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

Government Protocol & High-Level Events

• Support the preparation and coordination of official meetings, and high-profile engagements.
• Assist with the preparation of memorandums, official correspondence, briefing notes, and other protocol-related documentation.
• Ensure adherence to appropriate government and diplomatic protocols during official engagements.
• Coordinate logistics and organizational arrangements for meetings with government representatives and external stakeholders.

Analytical & Meeting Preparation Support

• Conduct research and analyze information relevant to external affairs, government relations, and strategic initiatives.
• Prepare briefing materials, analytical summaries, presentations, and background reports for senior management.
• Support the preparation of materials for high-level meetings, including agendas, talking points, and stakeholder profiles.
• Consolidate information from multiple sources and present key findings in a clear, structured, and actionable format.

Team Coordination & Administrative Support

• Provide day-to-day operational and administrative support to the External Affairs team.
• Coordinate internal and external meetings, manage schedules, and ensure timely preparation of required materials.
• Track action items, follow-ups, and deliverables arising from key meetings and initiatives.
• Liaise with internal departments and external stakeholders to ensure smooth communication and coordination.
• Assist with ad hoc projects and operational tasks as required.

Requirements

• Bachelor's degree in Business Administration, International Relations, Political Science, Communications, or a related field.
• Previous experience in a team assistant, executive assistant, or coordination role, ideally within Government Relations, Public Affairs, External Affairs, or a similar function.
• Experience with government protocol, official correspondence, and the organization of high-level meetings or events.
• Strong analytical and research skills, with the ability to review complex information and prepare structured summaries and briefing materials.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel.
• Fluency in Russian and English is required, both written and spoken.
• Hands-on mindset: Willingness to take ownership of tasks and actively contribute to both strategic and operational activities.
• Analytical thinking: Ability to process information, identify key insights, and prepare concise, high-quality materials.
• Teamwork: Collaborative approach and willingness to support colleagues across different projects.
• Proactivity: Ability to anticipate team needs, take initiative, and work independently.
• Professionalism & discretion: Strong understanding of confidentiality and appropriate communication with senior stakeholders.
• Adaptability: Comfortable working in a dynamic environment with changing priorities and tight deadlines.