Executive VIP Events Manager

Apparel Group; Dubai; On-site; AED 279,000 - 424,000; Full time

Job summary

Apparel Group in Dubai is seeking an experienced Events Manager to plan, coordinate and execute private dinners, VIP conferences, and corporate events for the Chairwoman. You will manage guest lists, venues, catering, decor, entertainment, security, and transport while ensuring confidentiality and high guest satisfaction.

You will develop timelines, budgets, run sheets, liaise with senior executives and internal stakeholders, and lead supplier negotiations to deliver cost-effective, premium

Qualifications

• Bachelor's degree in Marketing, Communications, Event Management, Hospitality, or related field.
• 5–7 years of experience in event planning and execution, preferably within premium, fashion, lifestyle, or corporate environments.
• Strong experience in private, VIP, and corporate event management.
• Proven experience in budget management, supplier sourcing, and contract negotiation.
• Excellent executive, stakeholder, hospitality, and guest relationship management skills.
• High level of professionalism, confidentiality, discretion, communication, and personal presentation.

Responsibilities

• Plan, coordinate, and execute private dinners, celebrations, receptions, family occasions, social gatherings, and other personal events for the Chairwoman.
• Source and coordinate venues, catering, décor, entertainment, photographers, security, transportation, staffing, and other event services.
• Manage event budgets, quotations, contracts, payments, and supplier negotiations.
• Conduct venue inspections and oversee event set-up, execution, and breakdown.
• Plan and deliver conferences, executive meetings, launches, receptions, client functions, awards, retreats, and internal events.
• Develop event concepts, programmes, timelines, budgets, guest lists, and run sheets aligned with business objectives and brand standards.
• Coordinate senior executives, VIP guests, speakers, clients, partners, and internal stakeholders.
• Oversee event set-up, execution, and breakdown to ensure a seamless and high-quality guest experience.
• Build and maintain strong relationships with VIPs, senior stakeholders, venues, agencies, hospitality partners, and suppliers.
• Source and negotiate with venues, caterers, production companies, entertainment, décor, transportation, security, and other service providers.
• Manage event budgets, quotations, contracts, purchase orders, invoices, and financial reconciliation.
• Maintain a trusted network of premium venues and preferred suppliers while ensuring cost-effective delivery.
• Develop detailed event plans, checklists, floor plans, seating plans, guest lists, and operational schedules.
• Coordinate logistics and oversee suppliers, contractors, event staff, production teams, and venue requirements.
• Ensure appropriate risk assessments, security, health and safety, contingency plans, and event standards are in place.
• Manage last-minute changes, resolve issues efficiently, and conduct post-event evaluations and follow-up.

Skills

Event planning

VIP event management

Budget management

Stakeholder management

Vendor negotiation

Logistics coordination

Confidentiality

Executive presence

Education

Bachelor's degree in Marketing/Communications/Event Management/Hospitality

Job description

Apparel Group in Dubai is seeking an experienced Events Manager to plan, coordinate and execute private dinners, VIP conferences, and corporate events for the Chairwoman. You will manage guest lists, venues, catering, decor, entertainment, security, and transport while ensuring confidentiality and high guest satisfaction.

You will develop timelines, budgets, run sheets, liaise with senior executives and internal stakeholders, and lead supplier negotiations to deliver cost-effective, premium