Events Manager - Private and VIP Events

Apparel Group; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

Apparel Group is seeking an experienced Events Manager in Dubai to plan and execute private and VIP events for the Chairwoman, coordinating corporate and VIP engagements. The role demands discretion, meticulous planning, premium guest management, and hands-on execution from concept through post-event follow-up.

The successful candidate will oversee budgets, supplier negotiations, risk assessments, and on-site delivery while maintaining the highest standards of professionalism and confidentiality

Qualifications

• Minimum 5–7 years of experience in premium event planning and execution.
• Proven ability to manage private, VIP and corporate events with discretion.
• Strong budgeting, supplier sourcing, and contract negotiation skills.

Responsibilities

• Plan, coordinate, and execute private dinners, receptions, and VIP engagements for the Chairwoman.
• Coordinate guest preferences, schedules, dietary needs, and special requests with the Chairwoman's Office.
• Source venues, catering, decor, and entertainment; manage budgets and supplier contracts.
• Oversee event setup, on-site delivery, and post-event follow-up with confidentiality.

Skills

Event planning

Budget management

Vendor management

Stakeholder management

VIP events

Project coordination

Education

Bachelor's degree in Marketing, Communications, Event Management, Hospitality, or related field

Job description

Events Manager - Private and VIP Events Job Snapshot

Role: Events Manager

Location: Dubai, UAE

Industry: Apparel and Fashion

Function: Event Planning-Coordination

Experience: 5-7 years

Job Type: Full Time

Position Overview

Apparel Group is seeking an experienced Events Manager in Dubai, UAE to plan and execute private events for the Chairwoman alongside corporate and VIP engagements. The role requires exceptional discretion, detailed event planning, premium guest management, supplier coordination, budget control, and hands‑on execution. The Events Manager will oversee events from initial concept and planning through on‑site delivery and post‑event follow‑up while maintaining high standards of professionalism and confidentiality.

Job Details

Country: UAE

City: Dubai

Industry: Apparel and Fashion

Function: Event Planning-Coordination

Salary: Not disclosed

Gender: No Preference

Candidate Nationality: Not specified

Job Type: Full Time

Work Arrangement: On-site

Chairwoman 's Personal Events

• Plan, coordinate, and execute private dinners, celebrations, receptions, family occasions, social gatherings, and other personal events for the Chairwoman.
• Coordinate preferences, schedules, requirements, guest arrangements, and special requests with the Chairwoman 's Office.
• Maintain complete confidentiality and discretion regarding personal and private matters.
• Manage invitations, guest lists, RSVPs, seating arrangements, dietary requirements, gifts, transportation, and other guest requirements.
• Source and coordinate venues, catering, decor, entertainment, photographers, security, transportation, staffing, and other event services.
• Manage event budgets, quotations, contracts, payments, and supplier negotiations.
• Conduct venue inspections and oversee event setup, execution, and breakdown.

Corporate and VIP Events

• Plan and deliver conferences, executive meetings, launches, receptions, client functions, awards, retreats, and internal events.
• Develop event concepts, programs, timelines, budgets, guest lists, and run sheets aligned with business objectives and brand standards.
• Coordinate arrangements involving senior executives, VIP guests, speakers, clients, partners, and internal stakeholders.
• Oversee event delivery from setup through completion to provide a seamless, high-quality guest experience.

Stakeholder, Supplier and Budget Management

Build and maintain effective relationships with VIPs, senior stakeholders, venues, agencies, hospitality partners, and suppliers.

The role will source and negotiate with venues, caterers, production companies, entertainment providers, decor suppliers, transportation providers, security teams, and other event partners.

The Events Manager will also oversee quotations, contracts, purchase orders, invoices, event budgets, and financial reconciliation while maintaining a trusted network of premium venues and preferred suppliers and managing costs effectively.

Event Operations and Execution

• Prepare detailed event plans, checklists, floor plans, seating plans, guest lists, and operational schedules.
• Coordinate event logistics and oversee suppliers, contractors, event staff, production teams, and venue requirements.
• Ensure appropriate risk assessments, security arrangements, health and safety requirements, contingency plans, and event standards are in place.
• Respond effectively to last-minute changes and resolve operational issues during events.
• Conduct post-event evaluations and manage required follow-up.

Job Requirements

• Flexibility to work evenings, weekends, public holidays, and outside standard working hours when events require it.
• Willingness to travel when required for events.
• Ability to handle highly confidential information with complete discretion.
• Ability to perform effectively in a fast‑paced environment with changing priorities and high expectations.
• Strong availability and responsiveness around important events and engagements.
• Consistently professional, polished, and service-oriented approach.

Skills and Qualifications

• Bachelor 's degree in Marketing, Communications, Event Management, Hospitality, or a related field.
• 5-7 years of experience in event planning and execution, preferably within premium, fashion, lifestyle, or corporate environments.
• Strong experience managing private, VIP, and corporate events.
• Strong project management, event logistics, and production capabilities.
• Proven experience in budget management, supplier sourcing, and contract negotiation.
• Excellent executive, stakeholder, hospitality, and guest relationship management skills.
• Strong attention to detail with effective problem-solving and decision‑making capabilities.
• Ability to manage multiple competing priorities.
• High standards of professionalism, confidentiality, discretion, communication, and personal presentation.