Executive Secretary to the Board of Directors

Flip retail; Dubai; On-site; AED 45,000 - 56,000; Full time

Job summary

Flip retail in Dubai seeks an Executive Secretary to support the Board of Directors with comprehensive administrative duties and travel arrangements. The role requires maintaining board schedules, preparing meetings, and handling confidential information with discretion.

The candidate should have strong organizational and communication skills, experience with MS Office and ERP, and a degree in business management or a related field. This is a full-time position with a competitive monthly salary.

Qualifications

• Proven experience as an executive assistant or similar administrative role.
• Proficient in MS Office and ERP software.
• Extensive knowledge of office management and basic accounting procedures.
• Experience with research methods and reporting techniques.
• Excellent organizational and time-management abilities.
• Outstanding communication and negotiation skills.
• Discretion and confidentiality.
• Bachelor's degree in business management or related field.

Responsibilities

• Coordinate and maintain Board timetable and assist with administrative tasks.
• Maintain Board agendas and help prepare appointments, board meetings, and meetings.
• Attend meetings and take minutes.
• Handle and route phone calls; manage correspondence.
• Make travel arrangements for Boards of Directors.
• Handle confidential documents and assist accounting.
• Maintain digital and paper records; keep information organized.
• Conduct research and prepare presentations or reports as assigned.

Skills

Executive support

MS Office

Office management

Research methods

Communication skills

Negotiation

Confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

ERP

Job description

Executive Secretary to the Board of Directors

We are looking for a qualified Executive Assistant to sustain Board Of Supervisors of our firm.

• You will certainly be the one to arrange as well as keep the Boards timetable and also aid them by carrying out a selection of administrative tasks.
• Maintain Boards agenda as well as aid in preparing appointments, board meetings, seminars and so on.
• Go to conferences and also maintain minutes
• Get and evaluate phone telephone calls and also reroute them when suitable
• Deal with as well as prioritize all outgoing or incoming correspondence (e-mail, letters, plans etc).
• Make traveling plans for Boards of Directors.
• Handle confidential files guaranteeing they stay secure.
• Prepare billings or financial declarations and also supply aid in accounting.
• Maintain digital and also paper records making sure details is arranged as well as conveniently obtainable.
• Conduct study and also prepare discussions or records as assigned.

Demands and also abilities

• Tested experience as exec assistant or comparable administrative function.
• Efficient in MS Office as well as "back-office" software program (e.g. ERP).
• Comprehensive expertise of office monitoring as well as basic accounting procedures along with technical vocabulary of pertinent market.
• Experience with basic research approaches as well as reporting strategies.
• Exceptional organizational and time-management abilities.
• Outstanding communication and negotiation capacities.
• Stability and also confidentiality.
• Degree in organization management or loved one field.

• Job Type: Full-time
• Income: AED4,000.00 - AED5,000.00 each month