Executive Secretary & DG Coordination Lead

Dubai Government; Dubai; On-site; AED 112,000 - 156,000; Full time

Job summary

Dubai Foundation for Women and Children seeks an experienced Executive Secretary to support the Director General with daily activities, scheduling, and communications. The role includes managing the DG's office, organizing files, and handling confidential documents with discretion.

Responsibilities cover meeting coordination, minute-taking, and preparation of reports and correspondence, while applying basic protocol and public relations practices when engaging with visitors and external

Qualifications

• Proficient in both spoken and written English and Arabic.
• Strong time management and prioritization abilities.
• Familiar with standard office software and IT basics.
• Demonstrates discretion, adaptability, and problem-solving under pressure.
• Knowledge of protocol and administrative procedures is preferred.

Responsibilities

• Oversee daily affairs of the Director General, including scheduling and communications.
• Manage the Director General's office, organizing files and data efficiently.
• Apply basic protocol and public relations knowledge when interacting with visitors and external entities.
• Track and escrow incoming/outgoing documents and inquiries as needed.
• Prepare reports, letters, and correspondence as part of advanced secretarial duties.
• Coordinate meetings, take minutes, and ensure follow-up actions.

Skills

Communication Skills

Organizational Skills

Technical Skills

Emotional Intelligence

Protocol Knowledge

Education

Bachelor degree

Secondary school

Tools

MS Word

MS Excel

PowerPoint

Job description

Dubai Foundation for Women and Children seeks an experienced Executive Secretary to support the Director General with daily activities, scheduling, and communications. The role includes managing the DG's office, organizing files, and handling confidential documents with discretion.

Responsibilities cover meeting coordination, minute-taking, and preparation of reports and correspondence, while applying basic protocol and public relations practices when engaging with visitors and external