Executive Secretary & Protocol & Meetings Coordinator

Dubai Careers - A Smart Dubai Initiative; Dubai; On-site; AED 89,000 - 167,000; Full time

Job summary

Dubai Foundation for Women and Children seeks an experienced Executive Secretary to support the Director General in Dubai. The role involves daily management, office administration, and coordinating meetings, with a strong emphasis on confidentiality and protocol.

Your responsibilities include preparing reports, handling correspondence, and archiving documents while ensuring timely follow-up and professional representation at events.

Qualifications

• Minimum two years’ experience as an executive secretary to a high level.
• Secondary school or bachelor degree

Responsibilities

• Daily Management: Oversee the daily affairs of the Director General, including scheduling appointments, meetings, and responding to communications.
• Office Administration: Manage the office of the Director General, organizing files, records, and data efficiently.
• Protocol and Public Relations: Apply knowledge of basic protocol and public relations when interacting with visitors and external entities.
• Document Handling: Track incoming and outgoing documents, messages, and inquiries, and upscale them to the Director General as needed.
• Advanced Secretarial Duties: Prepare reports, letters, and correspondence as part of advanced secretarial work.
• Meeting Coordination: Organize and prepare for meetings, including taking minutes and ensuring follow-up actions are addressed.
• Confidentiality: Handle confidential information and data with the utmost discretion.
• Communication and Coordination: Communicate directives from the Director General to organizational units and report on updates.
• Document Archiving: Archive documents such as incoming and outgoing correspondence, meeting minutes, and decisions.
• Official Representation: Accompany the Director General during official missions and events.

Skills

Communication

Bilingual

Office suite

Time management

Meeting coordination

Education

Bachelor degree

Secondary school

Tools

Word

Excel

PowerPoint

Job description

Dubai Foundation for Women and Children seeks an experienced Executive Secretary to support the Director General in Dubai. The role involves daily management, office administration, and coordinating meetings, with a strong emphasis on confidentiality and protocol.

Your responsibilities include preparing reports, handling correspondence, and archiving documents while ensuring timely follow-up and professional representation at events.