Executive Secretary to the Managing Director

Flip retail; Dubai; On-site; AED 45,000 - 56,000; Full time

Job summary

Flip retail in Dubai seeks an Executive Secretary to the Managing Director. The role involves setting up and sustaining the CEO’s input drafting program, taking and processing minutes, and notifying actions to be progressed.

You will manage the CEO’s schedule and diary, monitor emails daily, and interact with vendors for agreements and payments, ensuring smooth, coordinated operations across departments.

Qualifications

• 1 year of experience as Executive Secretary (Required)
• English language proficiency required
• Proven ability to manage the CEO’s schedule and diary

Responsibilities

• Set up and sustain the CEO's input drafting program, taking, processing minutes, and notifying actions.
• Manage the CEO's schedule and diary; ensure timely updates and follow ups.
• Screen the CEO's email daily and filter priorities for action.
• Coordinate with departments for events, exhibits, and travel arrangements.

Skills

Diary management

Minutes taking

Executive support

Vendor coordination

Travel coordination

Email screening

Job description

Executive Secretary to the Managing Director

Set up and sustain the CEO's input drafting program, taking, processing minutes, and also notifying actions to be progressed. In charge of the chief executive officer's schedule as well as diary monitoring. Preserve and also make certain the general operations of the company. Screen CEO e-mail on an everyday basis.

• Document drafting letters and also papers gathering as well as assessing details as well as initiating telephone communications.
• To keep log publications for all such as however not restricted to vendor distributor agreements and also contracts.
• Refine as well as follow-up with vendors related problems communicate with distributors consisting of investing in and settlements.
• Declaring of necessary document.
• Forwarding the monthly costs to the accounts.
• Collaborating with Department/s whenever needed for any occasions, exhibits and so on.
• Refine visa and also book trip and also hotels of the business administration and employees.

Job Kind: Full-time, Permanent
Wage: AED4,000.00 - AED5,000.00 per month
Location: Dubai
Ability to commute/relocate: Accurately commute or intending to relocate before starting work (Needed)
Experience: Executive Secretary: 1 year (Required)
Language: English (Needed)
Application Due date: 24/09/2022