Executive Secretary

Conares; Dubai; On-site; AED 133,920 - 200,880; Full time

Job summary

Conares in Dubai is seeking a competent Executive Secretary to support high-ranking officials in maintaining their schedules and managing administrative tasks. The ideal candidate will have a degree in business administration and proven experience in similar roles.

The responsibilities include handling correspondence, making travel arrangements, and overseeing special projects. Fluency in German or Dutch is a must, alongside excellent organizational and communication skills.

Qualifications

• Proven experience as executive secretary or in an administrative role.
• In-depth knowledge of office management and basic accounting procedures.
• Fluency in German or Dutch is required.

Responsibilities

• Organize and maintain the executive's schedule.
• Handle travel arrangements for executives.
• Attend meetings and keep minutes.

Skills

Proficient in MS Office

Executive support

Communication skills

Time management

Negotiation skills

Social media management

Education

Degree in business administration or relevant field

Tools

ERP Software

Job description

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.

Responsibilities

• Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner
• Receive and screen phone calls and redirect them when appropriate
• Maintain executive's agenda, assist in planning schedules, appointments and meetings
• Attend meetings, keep minutes and follow up on action items
• Handle and prioritize all outgoing or incoming correspondence
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Oversee and manage social media profiles of executive
• Coordinate and oversee special projects as directed by executive management

Requirements

• Degree in business administration or relative field
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office, ERP Software and Social Media Platforms
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of our industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Should be fluent in German or Dutch language