Executive Assistant

Client of Departer; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Client of Departer is seeking an Executive Assistant to provide administrative and organizational support to the team, coordinating travel, managing schedules, preparing presentations, and supporting a variety of business activities.

The role requires minimum of five years of administrative experience, strong MS Office skills (PowerPoint and Excel), excellent organization, communication, and discretion, with English fluency. This position is based in Dubai and offers a dynamic office environment.

Qualifications

• Minimum of 5 years of experience in administrative/PA roles.
• Strong proficiency in Microsoft Office, especially PowerPoint and Excel.
• Excellent organizational and multi-tasking abilities.

Responsibilities

• Coordinate travel arrangements, including flights, accommodation, transfers, and visas.
• Prepare and format PowerPoint presentations for management input.
• Maintain Excel spreadsheets, calendars, and filing systems; support day-to-day office tasks.

Skills

Office administration

PowerPoint

Excel

Organization

Communication

Attention to detail

Discretion

English

Tools

Microsoft Office Suite

Job description

ABOUT DEPARTER

- THE KNOW-WHO PEOPLE Departer is a leading German Executive Search firm with over 20 years of experience in global leadership recruitment We specialize in placing executives in medium-sized enterprises and private equity portfolio firms across DACH MEAI ASIA and ANZ regions With a deep understanding of the DACH economy we facilitate successful placements within global management teams across corporate headquarters and entities abroad Our client is a globally operating manufacturer of measurement testing and monitoring equipment for industrial applications Known for its engineering expertise and commitment to quality the company develops and manufactures innovative solutions that support customers across a wide range of industries worldwide

To support the daily operations of our client s office we are currently seeking an Executive Assistant. In this role you will provide administrative and organizational support to the team ensuring smooth day-to-day office operations while coordinating travel, managing schedules, preparing presentations and supporting a variety of business activities.

Your duties and responsibilities will include Coordinate business travel arrangements including flights accommodation airport transfers and visa applications where required Prepare edit and format professional PowerPoint presentations based on input from the management team Maintain and update Excel spreadsheets tracking files and reports including data entry basic formulas pivot tables and simple macros Manage calendars by scheduling internal and external meetings coordinating appointments booking meeting rooms and sending invitations Provide day-to-day administrative support including filing scanning printing document preparation and office supply management Handle incoming telephone calls emails and general correspondence in a professional and timely manner Coordinate expense reports by collecting supporting documentation reviewing completeness and preparing simple overviews in Excel Liaise with external service providers including travel agencies hotels couriers and office suppliers ensuring bookings and deliveries are completed efficiently Support the wider team with general administrative tasks to ensure the efficient running of the office.

To be successful in this role, you should have the following skills and experiences: Minimum of 5 years of experience in an administrative, office support, or personal assistant role Good working knowledge of Microsoft Office, particularly PowerPoint and Excel Excellent organizational skills with the ability to prioritize tasks and manage multiple responsibilities effectively Strong communication skills with a professional, service-oriented and proactive approach High level of accuracy, reliability and attention to detail Hands-on mindset with the flexibility to support different administrative tasks in a dynamic office environment Ability to handle confidential information with discretion and professionalism Fluency in English is mandatory; additional language skills are considered an advantage.