Executive Secretary

Minor Hotels; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

Anantara Downtown Dubai, part of Anantara Hotels & Resorts, seeks an experienced Executive Secretary to support a senior leadership team in a luxury hospitality setting. The role demands impeccable discretion, superb communication, and strong administrative skills to manage complex calendars and travel arrangements.

The ideal candidate has a relevant degree, at least three years in similar roles, and mastery of MS Office. Fluency in English is essential; additional languages are a plus.

Qualifications

• Minimum 3 years as Executive/Personal/Executive Assistant or similar role.
• Experience supporting senior leadership in luxury hospitality is preferred.
• Must handle confidential information with discretion.

Responsibilities

• Manage and prioritise the Executive's calendar, appointments, and commitments.
• Coordinate meetings and follow up on actions and deadlines.
• Handle confidential correspondence and executive documents with discretion.
• Represent the Executive Office professionally with internal and external stakeholders.

Skills

Calendar management

Meeting coordination

Travel coordination

Document management

Report writing

Executive support

Discretion & confidentiality

Multitasking

English communication

Interpersonal skills

Education

Bachelor’s degree or equivalent in Business Administration / Hospitality Management / Office Administration

Additional certification in Secretarial Studies / Executive Administration / Office Management

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Job Description:

Job Location

Anantara Downtown Dubai

Anantara Hotels & Resorts is a global luxury hotel and resort brand rooted in Thai culture, with an intrinsic sense of authentic hospitality. Inspired by the Sanskrit word meaning ‘without end’, our spirit embodies freedom, movement, and harmony. We believe every journey should leave a lasting impression — for our guests and for our people.

Founded in 2001 in Thailand, we have since expanded across the world, welcoming guests in some of the world’s most captivating locales — from pristine beaches and private islands to ancient sites and vibrant metropolises. If you are driven by a passion for generosity, warmth and heartfelt hospitality, Anantara offers a career without limits.

Qualifications & Requirements

Executive Secretary

Education

• Bachelor’s degree or equivalent qualification in Business Administration, Hospitality Management, Office Administration, or a related field.
• Additional certification in Secretarial Studies, Executive Administration, or Office Management is an advantage.

Professional Experience

• Minimum 3 years of experience as an Executive Secretary, Personal Assistant, Executive Assistant, or in a similar administrative role.
• Previous experience supporting a General Manager, Executive Committee, or Senior Leadership Team is preferred.
• Experience within a luxury hotel or hospitality environment is an advantage.
• Proven experience in managing confidential information and sensitive executive matters.

Technical & Administrative Skills

• Excellent proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong calendar, meeting, travel, correspondence, and document management skills.
• Ability to prepare professional reports, presentations, minutes, agendas, letters, and other executive documents.
• Strong organisational skills with the ability to manage multiple priorities, deadlines, and changing requirements.
• Good understanding of office administration, filing systems, record keeping, and business correspondence.
• Excellent written and verbal English communication skills. Additional languages are an advantage.

Personal Attributes

• Highly organised, structured, and detail-oriented.
• Professional, polished, and confident when dealing with senior executives, colleagues, guests, and external stakeholders.
• Demonstrates discretion, confidentiality, integrity, and sound judgement.
• Proactive and able to anticipate the needs of the Executive Office rather than waiting for instructions.
• Calm and composed when handling multiple priorities and time-sensitive requests.
• Strong interpersonal skills and the ability to work effectively with people from different cultures and backgrounds.
• Flexible and willing to support business requirements outside normal working hours when required.
• Demonstrates a positive, service-oriented attitude and consistently maintains professional standards.

Role-Specific Requirements

• Ability to manage and prioritise the Executive's calendar, appointments, meetings, and commitments effectively.
• Ability to coordinate meetings and follow up on agreed actions and deadlines.
• Ability to handle confidential correspondence, documents, and executive information with complete discretion.
• Strong follow-up skills to ensure actions are completed within agreed timelines.
• Ability to represent the Executive Office professionally and maintain effective relationships with internal and external stakeholders.
• Previous experience in a five-star/luxury hospitality environment would be highly desirable