Executive secretary

Supreme Holdings Limited; Dubai; On-site; AED 180,000 - 252,000; Full time

Job summary

Minor International, owner of Anantara Downtown Dubai, is seeking an experienced Executive Secretary to support the GM and senior leadership. The role requires exceptional calendar management, travel coordination, and handling confidential information with discretion in a luxury hospitality setting.

You will interact with internal teams and external partners, ensuring flawless office operations and professional communications.

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, Office Administration, or related field.
• Additional certification in Secretarial Studies or Office Management is an advantage.
• Minimum 3 years of experience as Executive Secretary, Personal Assistant, Executive Assistant or similar role in luxury hospitality.

Responsibilities

• Manage the Executive's calendar, appointments and meetings.
• Coordinate travel arrangements and prepare reports, minutes and agendas.
• Handle confidential correspondence and executive information with discretion.
• Liaise with internal and external stakeholders on behalf of the Executive Office.

Skills

Microsoft Office

English communication

Calendar management

Travel arrangements

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Job Location: Anantara Downtown Dubai

Anantara Hotels & Resorts is a global luxury hotel and resort brand rooted in Thai culture, with an intrinsic sense of authentic hospitality. Inspired by the Sanskrit word meaning ‘without end’, our spirit embodies freedom, movement, and harmony. We believe every journey should leave a lasting impression — for our guests and for our people. Founded in 2001 in Thailand, we have since expanded across the world, welcoming guests in some of the world’s most captivating locales — from pristine beaches and private islands to ancient sites and vibrant metropolises. If you are driven by a passion for generosity, warmth and heartfelt hospitality, Anantara offers a career without limits.

QUALIFICATIONS & REQUIREMENTS

Executive Secretary Education Bachelor’s degree or equivalent qualification in Business Administration, Hospitality Management, Office Administration, or a related field. Additional certification in Secretarial Studies, Executive Administration, or Office Management is an advantage.

Professional Experience Minimum 3 years of experience as an Executive Secretary, Personal Assistant, Executive Assistant, or in a similar administrative role. Previous experience supporting a General Manager, Executive Committee, or Senior Leadership Team is preferred. Experience within a luxury hotel or hospitality environment is an advantage. Proven experience in managing confidential information and sensitive executive matters.

Technical & Administrative Skills

Excellent proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint. Strong calendar, meeting, travel, correspondence, and document management skills. Ability to prepare professional reports, presentations, minutes, agendas, letters, and other executive documents. Strong organisational skills with the ability to manage multiple priorities, deadlines, and changing requirements. Good understanding of office administration, filing systems, record keeping, and business correspondence. Excellent written and verbal English communication skills. Additional languages are an advantage.

Personal Attributes

Highly organised, structured, and detail-oriented. Professional, polished, and confident when dealing with senior executives, colleagues, guests, and external stakeholders. Demonstrates discretion, confidentiality, integrity, and sound judgement. Proactive and able to anticipate the needs of the Executive Office rather than waiting for instructions. Calm and composed when handling multiple priorities and time-sensitive requests. Strong interpersonal skills and the ability to work effectively with people from different cultures and backgrounds. Flexible and willing to support business requirements outside normal working hours when required. Demonstrates a positive, service-oriented attitude and consistently maintains professional standards.

Role-Specific Requirements

Ability to manage and prioritise the Executive's calendar, appointments, meetings, and commitments effectively. Ability to coordinate meetings and follow up on agreed actions and deadlines. Ability to handle confidential correspondence, documents, and executive information with complete discretion. Strong follow-up skills to ensure actions are completed within agreed timelines. Ability to represent the Executive Office professionally and maintain effective relationships with internal and external stakeholders. Previous experience in a five-star/luxury hospitality environment would be highly desirable.

Minor International is one of the largest hospitality and leisure companies in the Asia Pacific region. Today Minor International has a global presence with hotels and resorts, restaurants and retail shops across Asia, the Middle East, Africa, Europe, the Americas and Australasia. When Passion Meets Growth, Opportunity Sparks. At some point, we all hit a ceiling, and few have the passion or opportunity to break through. At Minor, we’ve made it our mission to encourage our people to push boundaries in search of opportunity and achieve their fullest potential. When the business grows, so do our people.