Executive secretary

Anantara Group; Dubai; On-site; AED 335,000 - 469,000; Full time

Job summary

Anantara Downtown Dubai is seeking an experienced Executive Secretary to support the General Manager and senior leadership team in a luxury hotel setting.

Responsibilities include calendar management, meeting coordination, and preparation of confidential documents; strong English skills and MS Office expertise are essential. A bachelor’s degree in a related field and 3 years’ experience are required, with flexibility for after-hours support.

Qualifications

• Bachelor’s degree or equivalent in Business Administration, Hospitality Management, Office Administration, or related field.
• Additional certification in Secretarial Studies, Executive Administration, or Office Management is an advantage.
• Minimum 3 years of experience as Executive Secretary, PA, EA or similar role.
• Experience supporting General Manager, Executive Committee or Senior Leadership Team preferred.
• Experience in luxury hotel or hospitality environment advantageous.
• Proven ability to handle confidential information and sensitive executive matters.
• Excellent English communication skills; additional languages a plus.

Responsibilities

• Manage and prioritise the Executive's calendar, appointments, meetings and commitments.
• Coordinate meetings and follow up on actions and deadlines.
• Handle confidential correspondence and executive documents with discretion.
• Prepare reports, presentations, minutes, agendas and letters.
• Travel arrangements and liaison with internal/external stakeholders.
• Represent the Executive Office professionally and maintain relationships.

Skills

MS Office

Calendar management

Travel coordination

Meeting coordination

Report preparation

Written & verbal English

Discretion & confidentiality

Professional communication

Education

Bachelor’s degree in Business Administration or related field

Secretarial/Office Management certification (advantage)

Tools

Microsoft Office Suite

Job description

## Executive secretaryApply: Anantara Downtown Dubai: Full time: Posted Today: JR115077**Job Location:**Anantara Downtown DubaiAnantara Hotels & Resorts is a global luxury hotel and resort brand rooted in Thai culture, with an intrinsic sense of authentic hospitality. Inspired by the Sanskrit word meaning ‘without end’, our spirit embodies freedom, movement, and harmony. We believe every journey should leave a lasting impression — for our guests and for our people. Founded in 2001 in Thailand, we have since expanded across the world, welcoming guests in some of the world’s most captivating locales — from pristine beaches and private islands to ancient sites and vibrant metropolises. If you are driven by a passion for generosity, warmth and heartfelt hospitality, Anantara offers a career without limits. ## QUALIFICATIONS & REQUIREMENTS**Executive Secretary**### Education* Bachelor’s degree or equivalent qualification in Business Administration, Hospitality Management, Office Administration, or a related field.* Additional certification in Secretarial Studies, Executive Administration, or Office Management is an advantage.### Professional Experience* Minimum **3 years of experience** as an Executive Secretary, Personal Assistant, Executive Assistant, or in a similar administrative role.* Previous experience supporting a **General Manager, Executive Committee, or Senior Leadership Team** is preferred.* Experience within a **luxury hotel or hospitality environment** is an advantage.* Proven experience in managing confidential information and sensitive executive matters.### Technical & Administrative Skills* Excellent proficiency in **Microsoft Office**, particularly Outlook, Word, Excel, and PowerPoint.* Strong calendar, meeting, travel, correspondence, and document management skills.* Ability to prepare professional **reports, presentations, minutes, agendas, letters, and other executive documents**.* Strong organisational skills with the ability to manage multiple priorities, deadlines, and changing requirements.* Good understanding of office administration, filing systems, record keeping, and business correspondence.* Excellent written and verbal **English communication skills**. Additional languages are an advantage.### Personal Attributes* Highly organised, structured, and detail-oriented.* Professional, polished, and confident when dealing with senior executives, colleagues, guests, and external stakeholders.* Demonstrates **discretion, confidentiality, integrity, and sound judgement**.* Proactive and able to anticipate the needs of the Executive Office rather than waiting for instructions.* Calm and composed when handling multiple priorities and time-sensitive requests.* Strong interpersonal skills and the ability to work effectively with people from different cultures and backgrounds.* Flexible and willing to support business requirements outside normal working hours when required.* Demonstrates a positive, service-oriented attitude and consistently maintains professional standards.### Role-Specific Requirements* Ability to manage and prioritise the Executive's calendar, appointments, meetings, and commitments effectively.* Ability to coordinate meetings and follow up on agreed actions and deadlines.* Ability to handle confidential correspondence, documents, and executive information with complete discretion.* Strong follow-up skills to ensure actions are completed within agreed timelines.* Ability to represent the Executive Office professionally and maintain effective relationships with internal and external stakeholders.* Previous experience in a **five-star/luxury hospitality environment** would be highly desirable