Executive Personal Secretary & Global Coordinator

Superior Vision Asset Management; Dubai; On-site; AED 201,000 - 268,000; Full time

Job summary

Superior Vision Asset Management is seeking a highly organized Personal Secretary to provide direct support to the Owner, based outside the UAE, while coordinating with the UAE management team, staff, suppliers, clients and authorities. This role requires discretion, proactive communication, and the ability to work independently across time zones.

You will manage the Owner's calendar, arrange meetings, prepare documents, follow up on actions, and ensure timely updates to stakeholders in the UAE,

Qualifications

• 3–5 years of experience as a Personal Secretary, Executive Assistant, Personal Assistant, or similar role.
• Previous experience supporting a business owner, CEO, Managing Director, or senior executive is preferred.
• Excellent English communication skills, both written and verbal.
• Strong knowledge of MS Office, Google Workspace, email, WhatsApp, Zoom, Microsoft Teams, and other communication tools.
• Excellent organizational and time-management skills.
• Strong follow-up and coordination abilities.
• Ability to manage multiple tasks and priorities independently.
• Strong attention to detail.
• Ability to communicate confidently with senior management and external stakeholders.
• UAE business environment experience is preferred.
• UAE driving licence would be an advantage.

Responsibilities

• Act as the primary point of contact between the Owner and relevant individuals within the UAE.
• Manage the Owner s daily schedule appointments meetings calls and reminders.
• Coordinate online meetings video calls and conference calls with management and external parties.
• Maintain regular communication with the Owner and provide updates on pending matters.
• Follow up with different departments and employees on tasks assigned by the Owner.
• Ensure that instructions given by the Owner are properly communicated and followed up until completion.
• Maintain a detailed tracker of pending tasks deadlines approvals and follow-ups.
• Escalate important or urgent matters to the Owner promptly.
• Coordinate meetings between the Owner and management suppliers clients landlords banks consultants and government authorities.
• Prepare and organize documents reports presentations correspondence and other information required by the Owner.
• Review emails and correspondence and highlight important or urgent matters requiring the Owner s attention.
• Assist with preparing responses letters and other communications as instructed.
• Coordinate the signing submission collection and delivery of documents.
• Follow up on company renewals licences contracts tenancy matters insurance government documentation and other administrative requirements.
• Coordinate with banks auditors tax consultants lawyers government authorities and service providers when required.
• Assist the Owner with personal administrative requirements and appointments in the UAE.
• Coordinate travel arrangements including flights hotels transportation and itineraries when required.
• Maintain confidential records and ensure sensitive business and personal information is handled securely.
• Keep the Owner informed about important developments across the business.
• Perform other administrative coordination and personal tasks assigned by the Owner.

Skills

English communication

Organizational skills

Time management

Coordination

Independent work

Professional communication

Tools

MS Office

Google Workspace

Email

WhatsApp

Zoom

Microsoft Teams

Job description

Superior Vision Asset Management is seeking a highly organized Personal Secretary to provide direct support to the Owner, based outside the UAE, while coordinating with the UAE management team, staff, suppliers, clients and authorities. This role requires discretion, proactive communication, and the ability to work independently across time zones.

You will manage the Owner's calendar, arrange meetings, prepare documents, follow up on actions, and ensure timely updates to stakeholders in the UAE,