Executive Operations & Travel Support Assistant

Atkins Realis Group; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Benefits offered by this job

Tax-free salary

Life insurance

Medical insurance

Annual leave

Gratuity scheme

Discretionary bonus

Flight allowance

Housing allowance

Wellbeing program

24/7 support

Job summary

Atkins Realis Group in Abu Dhabi seeks a qualified Emirati citizen for an Operations Admin Support role. You will provide administrative and organizational support to the Operations Manager and the Advisory SLT to ensure smooth day-to-day operations.

Responsibilities include coordinating meetings, onboarding, preparing documents and presentations, and managing calendars and travel. The role emphasizes confidentiality and professional support for senior leaders in a fast-paced environment.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work independently.
• Experience supporting senior leaders or directors.
• Experience supporting on operational activities.
• Good working knowledge of Microsoft Office 365 including Outlook, Teams, Word, Excel and PowerPoint.

Responsibilities

• Provide day-to-day administrative support to the Operations Manager and CS & A Leadership team.
• Coordinate team meetings, workshops, and onboarding activities for new starters.
• Prepare and format documents, reports, proposals, and presentations.
• Coordinate office administration, facilities, IT, and procurement requests.
• Raise and monitor office facilities and IT support requests where required.
• Assist with ad hoc operational and administrative tasks as required.
• Build positive working relationships across the business.
• Liaise with internal departments including Admin Team, HR, IT, Facilities and Procurement.
• Manage complex calendars and diaries for the leadership team.
• Arrange internal and external meetings including room bookings, invitations, catering and materials.
• Support the preparation of presentations, agendas, etc.
• Act as a key point of contact between leadership and internal/external stakeholders.
• Prepare and coordinate travel arrangements including flights, accommodation, visas.

Skills

Organizational skills

Communication skills

Time management

Independent work

Tools

Microsoft Office 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

Atkins Realis Group in Abu Dhabi seeks a qualified Emirati citizen for an Operations Admin Support role. You will provide administrative and organizational support to the Operations Manager and the Advisory SLT to ensure smooth day-to-day operations.

Responsibilities include coordinating meetings, onboarding, preparing documents and presentations, and managing calendars and travel. The role emphasizes confidentiality and professional support for senior leaders in a fast-paced environment.