Admin Assistant (UAEN)

Atkins Realis Group; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Benefits offered by this job

Tax-free salary

Life insurance

Medical insurance

Annual leave

Gratuity scheme

Discretionary bonus

Flight allowance

Housing allowance

Wellbeing program

24/7 support

Job summary

Atkins Realis Group in Abu Dhabi seeks a qualified Emirati citizen for an Operations Admin Support role. You will provide administrative and organizational support to the Operations Manager and the Advisory SLT to ensure smooth day-to-day operations.

Responsibilities include coordinating meetings, onboarding, preparing documents and presentations, and managing calendars and travel. The role emphasizes confidentiality and professional support for senior leaders in a fast-paced environment.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work independently.
• Experience supporting senior leaders or directors.
• Experience supporting on operational activities.
• Good working knowledge of Microsoft Office 365 including Outlook, Teams, Word, Excel and PowerPoint.

Responsibilities

• Provide day-to-day administrative support to the Operations Manager and CS & A Leadership team.
• Coordinate team meetings, workshops, and onboarding activities for new starters.
• Prepare and format documents, reports, proposals, and presentations.
• Coordinate office administration, facilities, IT, and procurement requests.
• Raise and monitor office facilities and IT support requests where required.
• Assist with ad hoc operational and administrative tasks as required.
• Build positive working relationships across the business.
• Liaise with internal departments including Admin Team, HR, IT, Facilities and Procurement.
• Manage complex calendars and diaries for the leadership team.
• Arrange internal and external meetings including room bookings, invitations, catering and materials.
• Support the preparation of presentations, agendas, etc.
• Act as a key point of contact between leadership and internal/external stakeholders.
• Prepare and coordinate travel arrangements including flights, accommodation, visas.

Skills

Organizational skills

Communication skills

Time management

Independent work

Tools

Microsoft Office 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

Job Description

Overview

We are looking for a qualified Emirati Citizen to join us into Operations Admin Support will provide administrative and organizational support to the Operations Manager and the Advisory SLT helping ensure the smooth day-to-day running of the business The role combines traditional Operations admin support including business administration providing support to the team on operational queries operational coordination activities diary management and executive support The successful candidate will help manage schedules meetings travel arrangements reporting team administration and office coordination while maintaining a professional and confidential approach This is an excellent opportunity for an organized and proactive individual who enjoys working in a fast-paced professional environment and supporting senior leaders

Your role

• Provide day-to-day administrative support to the Operations Manager amp CS amp A Leadership team
• Coordinate team meetings Community Sessions workshops as needed
• Assist with onboarding activities for new starters including coordination with HR IT and Facilities teams
• Support the preparation and formatting of documents reports proposals and presentations
• Coordinate office administration requirements including stationery meeting room management and general office support
• Raise and monitor office facilities and IT support requests where required
• Assist with ad hoc operational and administrative tasks as required
• Build positive working relationships across the business
• Liaise with internal departments including Admin Team HR IT Facilities and Procurement
• Manage complex calendars and diaries as needed for the leadership team Coordinate meetings appointments and business commitments ensuring schedules are effectively managed
• Arrange internal and external meetings including room bookings meeting invitations catering and preparation of meeting materials
• Support the preparation of presentations agendas etc as needed
• Act as a key point of contact between leadership and internal external stakeholders
• Prepare and coordinate travel arrangements including flights accommodation visas

About you

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities and work independently
• Good working knowledge of Microsoft Office 365 including Outlook Teams Word Excel and PowerPoint
• Handle sensitive information with discretion
• Experience supporting senior leaders or directors
• Experience supporting on operational activities

Rewards amp benefits

Explore the rewards and benefits that help you thrive at every stage of your life and your career This includes

• Tax-free salary
• Life insurance coverage
• Medical insurance
• Annual leave balance
• Company gratuity scheme
• Discretionary bonus program
• Annual flight contribution
• Transportation amp housing allowances
• Employee Wellbeing Program
• 24 7 access to specialists in finance legal matters familycare personal health fitness and nutrition

Seize every opportunity to sharpen your skills expand your expertise and be recognized for the impact you make