Executive Operations Admin & Travel Coordinator

AtkinsRéalis Group; Abu Dhabi; On-site; AED 180,000 - 260,000; Full time

Benefits offered by this job

Tax-free salary

Life insurance

Medical insurance

Annual leave balance

Company gratuity scheme

Discretionary bonus program

Annual flight contribution

Transportation & housing allowances

Employee Wellbeing Program

Job summary

AtkinsRéalis in Abu Dhabi is seeking an Admin Assistant to support the Operations Manager and CS&A Leadership. The role involves coordinating team meetings, onboarding, document preparation, and executive support in a fast-paced environment.

The successful candidate will manage complex calendars, arrange travel, and liaise with HR, IT, Facilities, and Procurement while handling confidential information with discretion.

Qualifications

• Experience providing admin support to senior leaders is preferred.
• Strong organizational and time management skills.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Provide day-to-day administrative support to Operations Manager and CS&A Leadership.
• Coordinate team meetings, workshops, and community sessions.
• Assist onboarding with HR, IT, and Facilities.
• Prepare and format documents, reports, proposals, and presentations.
• Coordinate office administration, stationery, and meeting rooms.
• Raise and monitor facilities, IT, and admin requests.
• Support travel arrangements, including flights and visas.
• Act as a liaison between leadership and stakeholders.

Skills

Office administration

Diary management

Travel arrangements

Stakeholder coordination

MS Office 365

Tools

MS Office 365

Job description

AtkinsRéalis in Abu Dhabi is seeking an Admin Assistant to support the Operations Manager and CS&A Leadership. The role involves coordinating team meetings, onboarding, document preparation, and executive support in a fast-paced environment.

The successful candidate will manage complex calendars, arrange travel, and liaise with HR, IT, Facilities, and Procurement while handling confidential information with discretion.