Executive Operations Assistant

SNC-Lavalin Fayez Engineering; Abu Dhabi; On-site; AED 72,000 - 144,000; Full time

Benefits offered by this job

Tax-free salary

Life insurance

Medical insurance

Annual leave balance

Company gratuity scheme

Discretionary bonus program

Annual flight contribution

Transportation & housing allowances

Employee Wellbeing Program

Job summary

AtkinsRéalis in Abu Dhabi is seeking an Emirati citizen for Operations Admin Support to assist the Operations Manager and SLT, ensuring smooth day-to-day workflow, coordinating meetings, travel, and reporting. You will handle schedules, onboarding, document formatting, and office coordination, while maintaining confidentiality and professionalism in a fast-paced environment.

The role offers exposure to senior leadership and diverse cross-functional teams, with opportunities to streamline admin

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work independently.
• Proficient with Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Handle sensitive information with discretion.
• Experience supporting senior leaders or directors.
• Experience supporting on operational activities.

Responsibilities

• Provide day-to-day administrative support to the Operations Manager & CS&A Leadership team.
• Coordinate team meetings, Community Sessions, workshops as needed.
• Assist with onboarding activities for new starters, including coordination with HR, IT, and Facilities teams.
• Support the preparation and formatting of documents, reports, proposals, and presentations.
• Coordinate office administration requirements, including stationery, meeting room management, and general office support.
• Raise and monitor office, facilities, and IT support requests where required.
• Assist with ad hoc operational and administrative tasks as required.
• Build positive working relationships across the business.
• Liaise with internal departments including Admin Team, HR, IT, Facilities, and Procurement.
• Manage complex calendars and diaries as needed for the leadership team
• Coordinate meetings, appointments, and business commitments, ensuring schedules are effectively managed.
• Arrange internal and external meetings, including room bookings, meeting invitations, catering, and preparation of meeting materials.
• Support the preparation of presentations, agendas, etc. as needed.
• Act as a key point of contact between leadership and internal/external stakeholders.
• Prepare and coordinate travel arrangements, including flights, accommodation, visas.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

MS Office 365

Outlook

Teams

Word

Excel

PowerPoint

Executive support

Operational support

Tools

Microsoft Office 365

Job description

AtkinsRéalis in Abu Dhabi is seeking an Emirati citizen for Operations Admin Support to assist the Operations Manager and SLT, ensuring smooth day-to-day workflow, coordinating meetings, travel, and reporting. You will handle schedules, onboarding, document formatting, and office coordination, while maintaining confidentiality and professionalism in a fast-paced environment.

The role offers exposure to senior leadership and diverse cross-functional teams, with opportunities to streamline admin