Executive Operations Coordinator for CEO Support

Confidential; Dubai; On-site; AED 75,000 - 110,000; Full time

Job summary

Confidential in Dubai seeks an Operations Coordinator to provide high-level operational, administrative, and coordination support to the CEO, ensuring timely completion of key business activities and effective cross-department communication.

You will manage the CEO's calendar, prep meeting materials, track actions, and liaise with department heads and external stakeholders to ensure decisions are captured and followed through.

Qualifications

• Strong organizational and coordination abilities.
• Excellent written and verbal communication.
• Proven ability to manage multiple priorities and deadlines.
• Proven discretion and confidentiality in handling sensitive information.
• Proficiency with Microsoft Office and digital task-management tools.

Responsibilities

• Maintain a clear, updated CEO task list and track pending items.
• Coordinate with department heads and consolidate updates for management review.
• Manage the CEO’s calendar, prep materials, and record action points.
• Develop and maintain a CEO/management action tracker for follow-ups.
• Coordinate meetings, travel, and communications with internal/external stakeholders.
• Ensure confidentiality in handling business matters and sensitive information.

Skills

Organizational skills

Communication skills

Time management

Discretion

Microsoft Office

Education

Bachelor's degree in business/related field

Job description

Confidential in Dubai seeks an Operations Coordinator to provide high-level operational, administrative, and coordination support to the CEO, ensuring timely completion of key business activities and effective cross-department communication.

You will manage the CEO's calendar, prep meeting materials, track actions, and liaise with department heads and external stakeholders to ensure decisions are captured and followed through.