Dynamic Admin & Operations Coordinator — Dubai

Confidential; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Confidential in Dubai seeks an organized Admin & Operations Coordinator to support the Operations Executive in managing daily schedules, field teams, client coordination and administrative tasks.

You will coordinate with cleaners, technicians and snagging teams, prepare quotations and reports, track attendance, and handle urgent requests, while maintaining records and ensuring smooth operations.

Qualifications

• 3–5 years UAE experience in admin or operations coordination.
• Experience in cleaning services or facility management preferred.
• Strong scheduling and client-facing communication.
• Proficient in MS Word, MS Excel, email and WhatsApp.

Responsibilities

• Assist in preparing daily and weekly work schedules.
• Coordinate with cleaners, technicians, supervisors and snagging teams.
• Confirm job schedules, locations and requirements with clients.
• Track attendance, timesheets, overtime and site assignments.
• Prepare quotations, invoices, purchase requests and job-completion reports.
• Maintain records of clients, projects, employees, equipment and materials.
• Follow up with teams regarding job progress and completion.
• Arrange transportation, site access, permits, equipment and materials.
• Receive client inquiries and coordinate with the Operations Executive.
• Prepare and send work orders, schedules and instructions to field teams.
• Assist in handling schedule changes, urgent requests and client complaints.
• Monitor availability of cleaning supplies and operational equipment.
• Collect photos, snagging reports and signed completion documents.
• Support recruitment, onboarding and document collection for new workers.
• Perform other administrative and operational duties as required.

Skills

Scheduling

Coordination

Client-service

Multitasking

Documentation

Tools

MS Word

MS Excel

Email

WhatsApp

Job description

Confidential in Dubai seeks an organized Admin & Operations Coordinator to support the Operations Executive in managing daily schedules, field teams, client coordination and administrative tasks.

You will coordinate with cleaners, technicians and snagging teams, prepare quotations and reports, track attendance, and handle urgent requests, while maintaining records and ensuring smooth operations.