Executive Office & Governance Coordinator

EMIRATES GLOBAL ALUMINIUM (EGA); United Arab Emirates; On-site; AED 120,000 - 180,000; Full time

Job summary

EGA Europe B V is seeking an Office Operations Administrator in the UAE to oversee facilities, procurement, onboarding, and office services ensuring smooth daily operations. You will manage relationships with suppliers and service providers, support budget tracking and DOA governance alignment.

Key duties include governance material preparation, calendar and travel management for the CEO, document control, and efficient correspondence.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, Management, Administration, Human Resources, or a related discipline.
• Proficient in Microsoft Office applications, including Excel, Word and PowerPoint.
• Strong communication, interpersonal and stakeholder management skills.
• Quick learner with strong attention to detail and adaptability.
• Ability to work effectively under pressure and meet tight deadlines.
• Strong organisational and multitasking skills.
• Comfortable working with data and digital business applications.
• Fluent in Dutch and English.
• Minimum Experience4+ years of administrative support and office management experience with a similar multinational / reputable organization and in a culturally diversified environment

Responsibilities

• Oversee the smooth operation of the EGA Europe B V office ensuring all facilities services and administrative functions are effectively managed.
• Manage office supplies equipment maintenance contracts service providers and office-related procurement activities.
• Coordinate governance materials, records, and action items; monitor progress and escalate issues.
• Identify opportunities to improve administrative workflows, office processes and service delivery.
• Coordinate internal and external meetings, workshops, leadership visits, customer engagements and corporate events for the EGA Europe B V CEO.
• Draft, review, proofread and format professional correspondence, reports, presentations, meeting minutes and official documentation for EGA Europe B V CEO.
• Manage complex executive calendars, travel arrangements, visas and expense administration for the CEO.
• Ensure compliance with safety, quality, environmental governance and information management requirements.
• Support business continuity and administrative risk management activities within the office.
• Performs other related duties or assignments as directed.
• Works independently within clearly defined policies and objectives; keeps senior management updated and suggests improvements.

Skills

Microsoft Office proficiency

Stakeholder management

Attention to detail

Adaptability

Pressure management

Organisational skills

Dutch language

English language

Education

Diploma or Bachelor's degree in Business Administration / Office Management / related

Job description

EGA Europe B V is seeking an Office Operations Administrator in the UAE to oversee facilities, procurement, onboarding, and office services ensuring smooth daily operations. You will manage relationships with suppliers and service providers, support budget tracking and DOA governance alignment.

Key duties include governance material preparation, calendar and travel management for the CEO, document control, and efficient correspondence.