Executive - HR Business Partner

GUERLAIN - LVMH; Dubai; Vor Ort; AED 120.000 - 240.000; Vollzeit

Zusammenfassung

Guerlain - LVMH in Dubai seeks an HR professional to lead HR operations across boutique and back‑office teams, covering employee lifecycle, recruitment, and frontline retail support. You will manage onboarding, contracts, visa processes, payroll inputs, and benefits communications while ensuring compliance with UAE labour regulations and internal policies.

The role includes coordinating with store managers, conducting regular HR visits, and driving people initiatives to enable smooth retail

Aufgaben

• Manage day-to-day HR administrative activities for back-office and frontline teams.
• Support onboarding, contracts, renewals, probation follow-ups, transfers, promotions, salary adjustments, and offboarding.
• Follow up on visa, work permit, medical insurance, and related documentation with relevant teams.
• Ensure HR processes meet timelines and internal policies and local labor regulations.
• Coordinate recruitment administration and onboarding for frontline vacancies with Retail Managers.
• Monitor probation periods, contract expiry dates, attendance, absenteeism, and leave records.
• Administer communication of retail compensation, commissions, incentives, and benefits.
• Assist with retail workforce planning and headcount tracking across boutiques.
• Conduct regular follow-ups with Store Managers to identify employee concerns and needs.
• Monthly store visits to ensure access to HR support and guidance.
• Coordinate monthly payroll inputs and liaise with Payroll for timely processing.
• Maintain records of compensation changes and approvals.
• Follow up with departments on pending HR actions and deadlines.
• Track recruitment progress, vacancies, time-to-fill, and HR metrics.
• Support performance management activities and employee development plans.

Jobbeschreibung

1. HR Operations & Employee Lifecycle

• Manage day-to-day HR administrative activities for both back-office and frontline team members.


• Support the full lifecycle, including onboarding, contract preparation and renewals, probation follow-ups, employee transfers, promotions, salary adjustments, and offboarding.


• Follow up on visa, work permit, medical insurance, and other employment-related documentation in coordination with the relevant teams.


• Ensure HR processes are completed within established timelines and in accordance with internal policies and local labor regulations.

2. Frontline & Retail HR Support

• Provide dedicated HR support to boutique teams, Beauty Consultants, Store Managers, Supervisors, and other frontline teams.


• Act as the first point of contact for retail HR queries, ensuring timely and consistent communication.


• Support recruitment and onboarding activities for frontline vacancies, in coordination with Retail Managers and the Senior Manager - HR Business Partner.


• Monitor probation periods, contract expiry dates, employee attendance, absenteeism, and leave records.


• Support the administration and communication of retail compensation, commission schemes, incentives, and employee benefits.


• Assist with retail workforce planning, headcount tracking, and employee movement across boutiques and retail locations.


• Conduct regular follow-ups with Store Managers to identify employee concerns, operational challenges, and people-related needs.


• Monthly store visits to ensure all team members have direct access to HR support and guidance.

3. Back-Office HR Support

• Support HR processes for the back-office teams across departments.


• Coordinate recruitment administration, onboarding, probation reviews, internal movements, and offboarding.


• Assist with annual leave tracking, attendance management, employee documentation, and HR system updates.


• Support the preparation and review of employment offers, contract amendments, and salary changes, subject to the relevant approvals.


• Follow up with department managers on pending HR actions and employee-related deadlines.

4. Recruitment & Talent Management

• Coordinate recruitment processes, including interview scheduling, candidate communication, documentation, and offer preparation.


• Support hiring managers throughout the recruitment process and ensure recruitment procedures are followed.


• Assist with internal mobility, promotions, succession planning, and career development initiatives.


• Track recruitment progress, vacancies, time-to-fill, and other relevant recruitment metrics.


• Support performance management activities, including probation reviews, annual performance cycles, and employee development plans.

5. Employee Relations & Engagement

• Serve as a reliable point of contact for queries, concerns, and requests.


• Ensure team matters are handled confidentially, fairly, and in line with company policies.


• Support the rollout of employee engagement, wellbeing, recognition, and internal communication initiatives.


• Assist in coordinating HR training sessions, employee briefings, and policy awareness activities.

6. Compensation, Benefits & Payroll Coordination

• Coordinate monthly payroll inputs, including new joiners, leavers, leave records, salary changes, commissions, incentives, and approved deductions.


• Liaise with Payroll and HR Operations teams to ensure accurate and timely processing of transactions.


• Maintain accurate records of employee compensation changes and ensure the necessary approvals are in place.