Executive Front Desk & Admin Concierge

Tanqeeb; Dubai; On-site; AED 33,000 - 47,000; Full time

Job summary

Tanqeeb invites applications for a Receptionist role in our Dubai offices. The position requires greeting clients and visitors, handling calls, coordinating rooms, and supporting administrative tasks to keep the front office running smoothly.

The ideal candidate will have a High School diploma, strong communication skills, and at least 2 years of customer relations experience. Proficiency with MS Office and basic computer use is expected for daily duties.

Qualifications

• High School diploma or equivalent required; some college preferred.
• Strong communication and interpersonal skills.
• Proficient in MS Word, Excel, Windows, PowerPoint; basic computer use.
• Preferred: at least 2 years of customer relations experience.

Responsibilities

• Greet clients, visitors, and staff in a professional, courteous manner and manage check-ins efficiently.
• Manage a multi-line phone system, answer and redirect calls promptly with professionalism.
• Coordinate conference room bookings and ensure meeting spaces are prepared and equipped.
• Handle mail and deliveries, including sorting, distributing, and courier pickups.
• Maintain a clean, organized reception area to high standards.
• Assist with administrative tasks such as filing, data entry, and preparing documents for meetings.
• Monitor and order office and pantry supplies with facilities or procurement.
• Adhere to security protocols by managing visitor logs and issuing access badges.
• Coordinate building access processes including permits and parking for employees.
• Arrange business cards for new recruits and assist guests by coordinating refreshments during meetings.
• Process admin contracts renewals for all Gulf-Levant offices; prepare PO/invoices for payments; liaise with accounts for invoice processing.
• Support Brand teams with shipping of brand materials and PTP team with shipping of corporate documents.

Skills

Communication skills

Interpersonal skills

Administrative skills

Education

High School diploma

Some college

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Windows OS

Job description

Tanqeeb invites applications for a Receptionist role in our Dubai offices. The position requires greeting clients and visitors, handling calls, coordinating rooms, and supporting administrative tasks to keep the front office running smoothly.

The ideal candidate will have a High School diploma, strong communication skills, and at least 2 years of customer relations experience. Proficiency with MS Office and basic computer use is expected for daily duties.