Executive Assistant To Founders /Office Manager

JCV COMMERCIAL; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

JCV Group seeks an exceptional Executive Assistant to the Founders Office Manager to support its founders across a growing portfolio, including NUAI Spa Wellness at The Dubai Mall.

This senior, hands-on role requires initiative, discretion, and strong organisational skills with the ability to work independently and maintain high standards of confidentiality.

Qualifications

• 5+ years of experience in executive/office support roles.
• Proven experience supporting founders/CEOs or senior executives.
• UAE business experience preferred.
• Experience coordinating office operations, HR, recruitment and admin tasks.
• Excellent spoken and written English; strong communication skills.

Responsibilities

• Manage founders diaries, appointments and travel.
• Handle confidential correspondence, emails, calls and follow-ups.
• Prepare agendas, presentations, reports and briefing documents.
• Coordinate daily office administration across multiple businesses.
• Liaise with suppliers, consultants, contractors and partners.

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Excel

Word

PowerPoint

AI productivity tools

Job description

JCV Group is seeking an exceptional Executive Assistant to Founders Office Manager to support its founders across a growing portfolio of business interests including NUAI Spa Wellness at The Dubai Mall. This is a senior hands‑on role requiring initiative, discretion, strong organisational skills and the ability to take ownership without constant supervision.

Key Responsibilities

• Manage the founders professional and personal diaries appointments and travel
• Handle confidential correspondence emails calls and follow-ups
• Prepare meeting agendas presentations reports and briefing documents
• Anticipate requirements prioritise matters and independently resolve issues
• Coordinate daily office administration across multiple businesses
• Liaise with suppliers consultants contractors and business partners
• Maintain contracts corporate records renewals and payment trackers
• Monitor deadlines and ensure outstanding matters are completed
• Introduce systems and processes to improve efficiency
• Coordinate recruitment interviews onboarding and employee documentation
• Liaise with HR payroll visa and PRO providers
• Support staffing and operational preparations for NUAI Projects and Operational Support
• Coordinate projects and monitor deliverables budgets and deadlines
• Research suppliers obtain quotations and support procurement
• Identify operational issues and recommend practical solutions
• Provide concise proactive progress updates to the founders

Minimum Requirements

• Minimum 5 years' experience as an Executive Assistant, Personal Assistant, Office Manager or equivalent.
• Proven experience directly supporting founders, CEOs or senior executives.
• UAE business experience strongly preferred.
• Experience coordinating office operations, HR, recruitment and executive administration.
• Exceptional spoken and written English.
• Advanced skills in Microsoft Outlook, Excel, Word and PowerPoint.
• Confident using modern digital and AI productivity tools.
• Commercially aware, highly organised, discreet and resourceful.
• Demonstrated ability to solve problems and complete work independently.
• Excellent stakeholder management and interpersonal skills.
• Comfortable handling business and selected personal administrative requirements.
• Bachelor's degree preferred but not essential where relevant experience is strong.
• UAE-based candidates with immediate or up to 30-day availability preferred.

Applicants should provide an updated CV, current location, notice period, current salary and salary expectations. Shortlisted applicants will complete a practical executive-support assessment.