Executive Assistant to the Chairman – Corporate Affairs & Communicatio

Luxe Getaways Holiday Homes LLC; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Group Vintage is seeking an organized Executive Assistant to support the Executive Chairman with corporate communications, PR, media relations and industry engagement. The role blends executive support with strategic marketing coordination to strengthen the Chairman’s profile across global markets.

The successful candidate will lead interviews, features, profiles and messaging, while coordinating with internal teams and external partners to execute marketing and communications initiatives

Qualifications

• Bachelor's degree in Marketing, Communications, Public Relations, Business Administration or related field.
• 5+ years of experience in marketing, corporate communications, PR, executive assistance or similar roles.
• Experience supporting senior executives, founders, CEOs or CXOs preferred.
• Experience in commodities, financial services, trading, precious metals or related B2B industries is advantageous.
• Strong experience in PR, media coordination and external stakeholder management.

Responsibilities

• Support the Executive Chairman with personal branding, PR and thought leadership initiatives.
• Coordinate interviews, media features, speaking opportunities, articles and industry appearances.
• Develop executive profiles, biographies, presentations and speeches.
• Identify opportunities to position leadership as industry voices.
• Coordinate with stakeholders to ensure consistent executive messaging.
• Support corporate PR and communications for Group Vintage and its group companies.
• Maintain corporate messaging across external channels and work with PR agencies.

Skills

Executive support

PR & communications

Media relations

Industry engagement

Travel coordination

Education

Bachelor's degree in Marketing, Communications, Public Relations, Business Administration

Job description

We are looking for a highly organized, commercially aware and communication-focused Executive Assistant to support the Executive Chairman with corporate communications, C‑Suite profiling, PR, media relations and industry engagement.The role will combine executive support with strategic marketing communications coordination. The successful candidate will help strengthen the profile of Chairman and the C‑Suite of the Group Vintage, manage and drive PR & communication opportunities, coordinate international industry engagements and ensure that agreed marketing communication initiatives are executed effectively.

Desired Candidate Profile

Executive Chairman PR & Thought Leadership

• Support the Founder and -Suite with personal branding, PR and thought leadership initiatives.
• Coordinate interviews, media features, speaking opportunities, articles, podcasts and industry appearances.
• Develop and coordinate executive profiles, biographies, presentations, speeches and other leadership communication materials.
• Identify relevant opportunities to position the Executive Chairman and senior leadership as industry voices.
• Coordinate with internal and external stakeholders to ensure consistent executive messaging.

Corporate PR & Communications

• Support corporate PR and communications activities for Group Vintage and its group companies.
• Coordinate company announcements, corporate profiles, press releases, media features and other communications.
• Maintain consistent corporate messaging across external communication channels.
• Work closely with PR agencies and external communications partners.
• Support communication requirements related to new business initiatives, milestones, partnerships and corporate developments.

Media & Industry Relations

• Build and maintain relationships with relevant journalists, editors, publications, media houses and industry platforms.
• Identify suitable media coverage and editorial opportunities across international markets.
• Coordinate media interviews, features and leadership profiles.
• Track media opportunities, deadlines, submissions and published coverage.
• Maintain an updated database of media contacts and industry platforms.

Trade Conferences & Sponsorships

• Research and identify relevant global conferences, exhibitions, forums and industry events for Vintage Commodities.
• Coordinate participation in international trade conferences and industry events.
• Manage sponsorship opportunities, speaking opportunities, delegate participation and related marketing activities.
• Coordinate with event organisers and internal stakeholders regarding registrations, branding, logistics and deliverables.
• Maintain an annual calendar of relevant industry events across Africa, Turkey, the Middle East, Europe and Asia.

Trade Publications & Advertising

• Identify relevant international trade publications and media platforms within the commodities, precious metals and related industries.
• Manage relationships with trade publications and advertising partners.
• Coordinate advertising opportunities, editorial features, interviews and sponsored content.
• Obtain media kits, advertising proposals and commercial packages for management review.
• Track advertising schedules, budgets, deliverables and publication dates.

External Agency & Partner Coordination

• Coordinate with PR agencies, marketing agencies, publications, event organizers, media representatives and other external partners.
• Brief external partners on requirements and ensure timely delivery of agreed activities.
• Review and coordinate marketing materials before management approval.
• Maintain records of contracts, proposals, quotations, media plans and campaign deliverables.

Marketing Coordination & Execution

• Support the development and execution of the Group's marketing and communications calendar.
• Coordinate with the junior marketing resource to ensure agreed activities are completed on time.
• Monitor ongoing marketing initiatives and provide regular updates to management.

Ensure approved content, campaigns, events and communications are executed according to plan.

• Assist in preparing marketing reports, activity trackers and management updates.

Executive Assistance to the Chairman

• Provide day-to-day administrative and coordination support to the Executive Chairman on marketing, communications and external engagement matters.
• Manage meetings, calls, appointments and follow-ups related to marketing and business development activities.
• Prepare briefing notes, presentations, meeting documents and follow-up trackers.
• Coordinate with internal departments and external stakeholders on behalf of the Founder.
• Maintain confidentiality when handling sensitive business, executive and corporate information.
• Follow up on action items and ensure commitments are tracked through to completion.

REQUIREMENTS

• Bachelor's degree in Marketing, Communications, Public Relations, Business Administration or a related field.
• 5+ years of experience in marketing, corporate communications, PR, executive assistance or a similar role.
• Experience supporting senior executives, founders, CEOs or CXOs is preferred.
• Experience in commodities, financial services, trading, precious metals, investment, energy or other B2B industries is an advantage.
• Strong experience in PR, media coordination, corporate communications and external stakeholder management.
• International exposure across multiple markets is preferred.
• Experience coordinating conferences, sponsorships and industry events is an advantage.