Marketing Executive - Group Marketing & Communications

Al Khayyat Investments (AKI); Dubai; On-site; AED 72,000 - 108,000; Full time

Job summary

Al Khayyat Investments (AKI) is seeking a Marketing Administration & Coordination professional in Dubai to provide day-to-day support to the Group Marketing & Communications team. You will help organize, track and deliver marketing activities, campaigns and requests on time.

The role focuses on procurement processes, maintaining the marketing calendar, coordinating suppliers and following up on requests from the Group's businesses.

Qualifications

• 1–2 years of experience in marketing support, administration or coordination.
• Bachelor's degree in Marketing, Business Administration, or Communications.
• Proficient with Microsoft Excel, PowerPoint and Outlook.
• Basic understanding of procurement processes and supplier coordination.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and work independently.

Responsibilities

• Provide daily administrative and organisational support to the marketing team.
• Maintain project trackers, documentation and records.
• Schedule meetings, prepare presentations and follow up on actions.
• Coordinate marketing campaigns, events and ongoing projects.
• Raise purchase requisitions and POs, liaise with procurement and finance.
• Maintain trackers of marketing expenditure and supplier payments.
• Keep the marketing calendar updated and coordinate requests.

Skills

Organisational skills

Attention to detail

Communication skills

Time management

Independent working

Education

Bachelor's degree in Marketing

Bachelor's degree in Business Administration

Bachelor's degree in Communications

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

To provide day-to-day administrative and coordination support to the Group Marketing & Communications team, helping ensure marketing activities, projects and requests are organized, tracked and delivered on time.

The role will focus on supporting the team with procurement processes, maintaining the marketing calendar, coordinating suppliers and following up on requests from the Group's different businesses.

Key Responsibilities

1. Marketing Administration & Coordination

• Provide daily administrative and organisational support to the marketing team.
• Maintain project trackers, documentation and departmental records.
• Assist with scheduling meetings, preparing presentations and following up on action points.
• Support the team with coordination of marketing campaigns, events and ongoing projects.

2. Procurement & Purchase Orders

• Assist with raising purchase requisitions and purchase orders (POs), ensuring correct documentation and approvals.
• Liaise with Procurement and Finance to follow up on POs, supplier quotations and invoices.
• Maintain trackers of marketing expenditure, supplier payments and pending approvals.
• Support supplier registration and other procurement requirements.

3. Marketing Calendar & Project Tracking

• Keep the Group marketing calendar updated with campaigns, events, launches and business activities.
• Collect updates from marketing team members and business units.
• Track project deadlines and follow up on pending tasks, approvals and deliverables.
• Assist with coordinating incoming marketing requests and ensuring they are shared with the relevant team members.
• Coordinate requests for printed materials, branded items, exhibition stands and marketing collateral.
• Liaise with suppliers to obtain quotations, check production timelines and follow up on deliveries.
• Assist with artwork approvals, printing requirements and event logistics.
• Keep records of existing marketing materials and supplier contacts.

5. Internal Communication & Team Support

• Act as a day-to-day coordination contact for business teams, Procurement and external suppliers.
• Follow up on marketing requests and communicate updates to relevant team members.
• Support the smooth flow of information between Group Marketing & Communications and the businesses.

Qualifications & Experience

• 1–2 years of experience in marketing support, administration or coordination; fresh graduates with relevant internship experience may also be considered.
• Bachelor's degree in Marketing, Business Administration, Communications or a related field.
• Good working knowledge of Microsoft Excel, PowerPoint and Outlook.
• Basic understanding of procurement processes, purchase orders and supplier coordination is an advantage.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and follow instructions while working independently on routine activities.

Key Attributes

• Organized, reliable and detail-oriented.
• Proactive in following up and completing tasks.
• Comfortable working with different teams and stakeholders.
• Willing to learn and support different areas of marketing.
• Positive, hands-on and flexible in approach.