Executive Assistant to the CEO and President

Remotedxb; Dubai; On-site; AED 120,000 - 260,000; Full time

Job summary

The Patrick J. McGovern Foundation is seeking a highly organized Executive Assistant to support its leadership and advance our AI and data initiatives. You will manage complex calendars, coordinate travel, prepare briefing materials, and handle confidential information with discretion.

In this role you will interface with internal teams and external partners, organize meetings (virtual and in-person) and ensure smooth execution across fast-paced, high-growth contexts.

Qualifications

• Detail-oriented self-starter
• Prior experience supporting high-level executives in dynamic, high-energy, high-growth environments
• Deeply committed to PJMF's purpose to create a thriving, equitable, and sustainable future for all through the advancement of AI and data solutions

Responsibilities

• Maintain an overview of different, fast-paced workstreams to accurately track multiple details and situate information about projects and stakeholders
• Manage high-volume internal and external information flows from multiple sources
• Edit and prepare written memoranda, talking points, letters, and other communications on behalf of the principals
• Organize and support all aspects of meetings, including gathering documents, in-person and/or virtual meeting logistics, and taking minutes
• Organize and consolidate high-quality briefing materials for meetings and public appearances
• Maintain calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements
• Coordinate high-volume travel arrangements (domestic and international) and logistics for meetings and conferences
• Assist with planning and organizing internal and external meetings involving the principals
• Handle sensitive, complex, and confidential information with professionalism and discretion

Job description

Responsibilities

• Maintain an overview of different, fast-paced workstreams to accurately track multiple details and situate information about projects and stakeholders
• Manage high-volume internal and external information flows from multiple sources
• Edit and prepare written memoranda, talking points, letters, and other communications on behalf of the principals
• Organize and support all aspects of meetings, including gathering documents, in-person and/or virtual meeting logistics, and taking minutes
• Organize and consolidate high-quality briefing materials for meetings and public appearances
• Maintain calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements
• Coordinate high-volume travel arrangements (domestic and international) and logistics for meetings and conferences
• Assist with planning and organizing internal and external meetings involving the principals
• Handle sensitive, complex, and confidential information with professionalism and discretion

Requirements

• Detail-oriented self-starter
• Prior experience supporting high-level executives in dynamic, high-energy, high-growth environments
• Deeply committed to PJMF's purpose to create a thriving, equitable, and sustainable future for all through the advancement of AI and data solutions

About the Company

The Patrick J. McGovern Foundation (PJMF) is a philanthropic organization dedicated to advancing artificial intelligence and data science solutions to create a thriving, equitable, and sustainable future for all. PJMF works in partnership with public, private, and social institutions to drive progress on our most pressing challenges, including digital health, most pressing challenges, including digital health, climate change, broad digital access, and data maturity in the social sector.