Executive Assistant to President (5-Month Maternity Cover)

Chalhoub Group; Dubai; Presencial; AED 246.000 - 424.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Employee discounts

Remote work policies

Flexible working

Child education contribution

Descripción de la vacante

Chalhoub Group in Dubai seeks an Executive Assistant to support the President during a five-month maternity cover starting in January 2027. You will handle calendar management, coordinate internal and external meetings, prepare presentations, and manage travel and expenses with discretion and professionalism.

The role requires strong organization, attention to detail, and the ability to adapt to changing priorities while working closely with senior leadership and cross-functional teams.

Formación

• 4-5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant or in a similar role.
• Experience supporting a senior executive is preferred.
• Excellent written and verbal communication skills in English.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Excellent organizational and time-management skills, with strong attention to detail and accuracy.
• Ability to prioritize multiple tasks, work independently, and meet deadlines.
• Strong interpersonal skills and confidence working with senior stakeholders and different teams.
• Ability to handle confidential information with discretion.
• A warm, professional manner and sound judgement.
• A proactive, solution-oriented approach and can-do attitude.
• Flexibility to adapt to changing priorities.
• Availability from early January 2027 for the full five-month assignment.

Responsabilidades

• Manage the President's calendar appointments and commitments, adapting to changes and competing priorities.
• Coordinate internal and external meetings including meetings with brands and divisions and arrange business lunches or dinners when needed.
• Prepare and coordinate agendas, presentations, documents and pre-reads.
• Follow up on outstanding tasks to ensure timely completion.
• Act as the main point of contact between the President and internal and external stakeholders including the leadership team’s Executive Assistants.
• Ensure matters requiring the President’s attention are highlighted and followed up appropriately.
• Liaise with internal departments to coordinate requests and obtain required information.
• Work with the Communications team on speaking opportunities and materials for relevant events where applicable.
• Coordinate and attend leadership meetings, circulate agendas and minutes and follow up on agreed actions.
• Organize leadership offsites and divisional business reviews including venues, meeting facilities and presentation materials.
• Support Town Hall preparation and event arrangements as required.
• Coordinate end-to-end business travel arrangements including visas where required and business trip agendas.
• Handle travel and meeting changes including last-minute requests.
• Process expenses in a timely manner following up on receipts where needed.
• Coordinate with the Office Manager on administrative and operational matters related to the President’s Office.
• Support the Office Manager with office-related activities, administrative tasks and projects as required.
• Undertake other duties and responsibilities reasonably associated with the position.

Conocimientos

Excellent communication

Interpersonal skills

Time management

Discretion with confidential info

Problem solving

Can-do attitude

Attention to detail

Prioritization

Herramientas

Microsoft Office Suite

Outlook

Word

PowerPoint

Excel

Descripción del empleo

Chalhoub Group in Dubai seeks an Executive Assistant to support the President during a five-month maternity cover starting in January 2027. You will handle calendar management, coordinate internal and external meetings, prepare presentations, and manage travel and expenses with discretion and professionalism.

The role requires strong organization, attention to detail, and the ability to adapt to changing priorities while working closely with senior leadership and cross-functional teams.