Executive Assistant - Maternity Cover (5 Months)

Chalhoub Group; United Arab Emirates; On-site; AED 180,000 - 300,000; Full time

Job summary

Chalhoub Group seeks an experienced Executive Support professional to manage the President's calendar, meetings, travel, and communications. You will coordinate internal and external meetings, prepare materials, and ensure timely follow-up across leadership teams in a dynamic environment.

You will support event planning, offsite meetings, and liaise with the Communications team on opportunities. English proficiency and discretion are essential.

Qualifications

• 4-5 years of Executive/Personal/Administrative Assistant experience.
• Experience supporting a senior executive is preferred.
• Excellent written and verbal English communication.
• Strong skills in Outlook, Word, PowerPoint and Excel.
• Excellent organizational and time-management abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong interpersonal skills with senior stakeholders.
• Discretion handling confidential information.
• Proactive, solution-oriented and adaptable to priorities.

Responsibilities

• Manage the President's calendar, appointments and commitments, adapting to changes.
• Coordinate internal and external meetings and arrange business meals when needed.
• Prepare agendas, presentations, documents and pre-reads.
• Follow up on outstanding tasks to ensure timely completion.
• Act as the main point of contact between the President and stakeholders.
• Coordinate end-to-end travel arrangements and visas as required.
• Organize leadership meetings and offsites, including venues and materials.
• Support Town Hall preparation and event arrangements as needed.
• Liaise with Communications for opportunities and materials.

Skills

Executive support

MS Office

Time management

Communication

Interpersonal skills

Tools

Outlook

Word

PowerPoint

Excel

Job description

Executive Support

• Manage the President's calendar, appointments and commitments, adapting to changes and competing priorities.


• Coordinate internal and external meetings, including meetings with brands and divisions, and arrange business lunches or dinners when needed.


• Prepare and coordinate agendas, presentations, documents and pre-reads.


• Follow up on outstanding tasks to ensure timely completion.

Communication and Coordination

• Act as the main point of contact between the President and internal and external stakeholders, including the leadership team's Executive Assistants.


• Ensure matters requiring the President's attention are highlighted and followed up appropriately.


• Liaise with internal departments to coordinate requests and obtain required information.


• Work with the Communications team on speaking opportunities and materials for relevant events, where applicable.

Meetings and Events

• Coordinate and attend leadership meetings, circulate agendas and minutes, and follow up on agreed actions.


• Organize leadership offsites and divisional business reviews, including venues, meeting facilities and presentation materials.


• Support Town Hall preparation and event arrangements as required.

Travel and Event Coordination

• Coordinate end-to-end business travel arrangements, including visas where required and business trip agendas


• Handle travel and meeting changes, including last-minute requests.


• Process expenses in a timely manner, following up on receipts where needed.

Office and Administrative Support

• Coordinate with the Office Manager on administrative and operational matters related to the President's Office.


• Support the Office Manager with office-related activities, administrative tasks and projects as required.


• Undertake other duties and responsibilities reasonably associated with the position.

What you'll need to succeed

• 4-5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant or in a similar role.


• Experience supporting a senior executive is preferred.


• Excellent written and verbal communication skills in English.


• Strong proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.


• Excellent organizational and time-management skills, with strong attention to detail and accuracy.


• Ability to prioritize multiple tasks, work independently, and meet deadlines.


• Strong interpersonal skills and confidence working with senior stakeholders and different teams.


• Ability to handle confidential information with discretion.


• A warm, professional manner and sound judgement.


• A proactive, solution-oriented approach and can-do attitude.


• Flexibility to adapt to changing priorities.


• Availability from early January 2027 for the full five-month assignment.

What we can offer you

With us,you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employeediscounts.

Using GenAI in Your Application Process

To support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations.

We Invite All Applicants to Apply

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.