Executive Assistant - Maternity Cover

Chalhoub Group; Dubai; On-site; AED 246,000 - 424,000; Full time

Benefits offered by this job

Health insurance

Employee discounts

Remote work policies

Flexible working

Child education contribution

Job summary

Chalhoub Group in Dubai seeks an Executive Assistant to support the President during a five-month maternity cover starting in January 2027. You will handle calendar management, coordinate internal and external meetings, prepare presentations, and manage travel and expenses with discretion and professionalism.

The role requires strong organization, attention to detail, and the ability to adapt to changing priorities while working closely with senior leadership and cross-functional teams.

Qualifications

• 4-5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant or in a similar role.
• Experience supporting a senior executive is preferred.
• Excellent written and verbal communication skills in English.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Excellent organizational and time-management skills, with strong attention to detail and accuracy.
• Ability to prioritize multiple tasks, work independently, and meet deadlines.
• Strong interpersonal skills and confidence working with senior stakeholders and different teams.
• Ability to handle confidential information with discretion.
• A warm, professional manner and sound judgement.
• A proactive, solution-oriented approach and can-do attitude.
• Flexibility to adapt to changing priorities.
• Availability from early January 2027 for the full five-month assignment.

Responsibilities

• Manage the President's calendar appointments and commitments, adapting to changes and competing priorities.
• Coordinate internal and external meetings including meetings with brands and divisions and arrange business lunches or dinners when needed.
• Prepare and coordinate agendas, presentations, documents and pre-reads.
• Follow up on outstanding tasks to ensure timely completion.
• Act as the main point of contact between the President and internal and external stakeholders including the leadership team’s Executive Assistants.
• Ensure matters requiring the President’s attention are highlighted and followed up appropriately.
• Liaise with internal departments to coordinate requests and obtain required information.
• Work with the Communications team on speaking opportunities and materials for relevant events where applicable.
• Coordinate and attend leadership meetings, circulate agendas and minutes and follow up on agreed actions.
• Organize leadership offsites and divisional business reviews including venues, meeting facilities and presentation materials.
• Support Town Hall preparation and event arrangements as required.
• Coordinate end-to-end business travel arrangements including visas where required and business trip agendas.
• Handle travel and meeting changes including last-minute requests.
• Process expenses in a timely manner following up on receipts where needed.
• Coordinate with the Office Manager on administrative and operational matters related to the President’s Office.
• Support the Office Manager with office-related activities, administrative tasks and projects as required.
• Undertake other duties and responsibilities reasonably associated with the position.

Skills

Excellent communication

Interpersonal skills

Time management

Discretion with confidential info

Problem solving

Can-do attitude

Attention to detail

Prioritization

Tools

Microsoft Office Suite

Outlook

Word

PowerPoint

Excel

Job description

For over seven decades Chalhoub Group has been a partner and creator of luxury experiences in the Middle East In its pursuit to excel as a hybrid luxury retailer the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion beauty jewellery watches eyewear and art de vivre categories Every step at Chalhoub Group is taken to build a future where luxury dreams become reality bridging cultures and crafting memorable experiences for our consumers Be it by constantly reinventing itself committing to innovation or embracing new technologies the Group is shaping the future of luxury retail It delivers seamless omnichannel experiences across more than 950 stores online platforms and mobile apps Driving this innovation journey is The Greenhouse the Group s innovation hub incubator and accelerator for startups and emerging businesses regionally and globally Chalhoub Group fosters a people-at-heart culture rooted in diversity equity and inclusion and a workplace catalysed by forward thinking and future-proofing Today it brings together over 16 000 talented professionals across eight countries in the Middle East with a presence in LATAM Sustainability is at the core of the Group s strategy guided by a clear commitment to people partners and the planet Chalhoub Group is proud to be a member of the United Nations Global Compact a signatory of the Women s Empowerment Principles and to have pledged to reach Net Zero by 2040

strong Role Purpose strong

We are looking for an Executive Assistant to support our President during a five-month maternity cover assignment starting in early January 2027. The Executive Assistant provides professional and efficient administrative and organizational support to the President. This includes calendar management meetings travel expenses and coordination with internal and external stakeholders. The role requires strong organization attention to detail discretion and the ability to manage changing priorities independently.

strong What you ll be doing strong

strong Executive Support strong

• Manage the President s calendar appointments and commitments adapting to changes and competing priorities
• Coordinate internal and external meetings including meetings with brands and divisions and arrange business lunches or dinners when needed
• Prepare and coordinate agendas presentations documents and pre-reads
• Follow up on outstanding tasks to ensure timely completion

strong Communication and Coordination strong

• Act as the main point of contact between the President and internal and external stakeholders including the leadership team s Executive Assistants
• Ensure matters requiring the President s attention are highlighted and followed up appropriately
• Liaise with internal departments to coordinate requests and obtain required information
• Work with the Communications team on speaking opportunities and materials for relevant events where applicable

strong Meetings and Events strong

• Coordinate and attend leadership meetings circulate agendas and minutes and follow up on agreed actions
• Organize leadership offsites and divisional business reviews including venues meeting facilities and presentation materials
• Support Town Hall preparation and event arrangements as required

strong Travel and Event Coordination strong

• Coordinate end-to-end business travel arrangements including visas where required and business trip agendas
• Handle travel and meeting changes including last-minute requests
• Process expenses in a timely manner following up on receipts where needed

strong Office and Administrative Support strong

• Coordinate with the Office Manager on administrative and operational matters related to the President s Office
• Support the Office Manager with office-related activities administrative tasks and projects as required
• Undertake other duties and responsibilities reasonably associated with the position

strong What we can offer you strong

With us you will turn your aspirations into reality We will help shape your journey through enriching experiences learning and development opportunities and exposure to different assignments within your role or through internal mobility Our Group offers diverse career paths for those who are extraordinary every day We recognise the value that you bring and we strive to provide a competitive benefits package which includes health care child education contribution remote and flexible working policies as well as exclusive employee discounts

strong Using GenAI in Your Application Process strong

To support a fair and consistent experience for all candidates we ask that assessments and interviews are completed independently and without assistance from generative AI tools This ensures we understand your strengths your thinking and how you approach real situations

It Takes Diversity Of Thought Culture Background Differing Abilities and Perspectives to truly Inspire Exhilarate and Delight our customers At Chalhoub Group we are committed to inclusion and diversity and be part of our exciting future We ensure equal opportunity for all our applicants without regard to gender age race religion national origin or disability status.

Requirements

• 4-5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Assistant or in a similar role.
• Experience supporting a senior executive is preferred.
• Excellent written and verbal communication skills in English.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Excellent organizational and time-management skills, with strong attention to detail and accuracy.
• Ability to prioritize multiple tasks, work independently, and meet deadlines.
• Strong interpersonal skills and confidence working with senior stakeholders and different teams.
• Ability to handle confidential information with discretion.
• A warm, professional manner and sound judgement.
• A proactive, solution-oriented approach and can-do attitude.
• Flexibility to adapt to changing priorities.
• Availability from early January 2027 for the full five-month assignment.