Proactive Executive & Personal Assistant to CEO

Confidential Jobs; Dubai; On-site; AED 120,000 - 210,000; Full time

Job summary

Confidential Jobs is seeking an Executive & Personal Assistant to the CEO who can stay two steps ahead, highly organized, discreet, and resourceful, managing complex schedules, travel, meetings, projects, and personal commitments.

In a fast-paced environment, you will anticipate needs, coordinate with stakeholders, draft executive documents, and ensure priorities are handled without instruction.

Qualifications

• Experience supporting a CEO or senior executives.
• Ability to manage confidential information with discretion.
• Strong organizational skills and attention to detail.
• Proactive and anticipates needs without direction.

Responsibilities

• Manage the CEO’s complex calendar, meetings, and priorities.
• Coordinate travel, visas, itineraries for business and personal trips.
• Draft executive correspondence, reports, and presentations.
• Organize meetings, take minutes, and follow up on actions.
• Coordinate personal appointments and family travel as required.
• Support across departments to track priorities and deadlines.
• Maintain office organization and confidentiality.
• Liaise with vendors and external parties as needed.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Job description

Confidential Jobs is seeking an Executive & Personal Assistant to the CEO who can stay two steps ahead, highly organized, discreet, and resourceful, managing complex schedules, travel, meetings, projects, and personal commitments.

In a fast-paced environment, you will anticipate needs, coordinate with stakeholders, draft executive documents, and ensure priorities are handled without instruction.