Executive Assistant to CEO & ManCo Liaison

BxT Trading; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

BxT Trading is seeking a Personal Assistant to the CEO to provide proactive, confidential support in a fast-paced, international energy trading environment. The PA will manage the CEO’s agenda, coordinate ManCo activities, organize complex travel and executive events, and handle high-level communications with stakeholders.

Successful candidates will have prior PA/EA experience to a CEO or C-level executive, strong organizational skills, and fluency in English (French/Arabic a plus).

Qualifications

• Proven experience as a Personal Assistant / Executive Assistant to a CEO, Managing Director or C-level executive.
• Experience in energy, commodities, trading, financial services or another fast-paced international environment would be an advantage.
• Excellent organizational and time-management capabilities.
• Ability to manage multiple priorities and respond effectively to last-minute changes.
• Highly proactive, resourceful and able to anticipate executive needs.

Responsibilities

• Manage the CEO’s agenda and complex calendar, prioritizing meetings and commitments.
• Organize internal and external meetings with ManCo members, shareholders, partners and senior stakeholders.
• Anticipate priorities and proactively manage scheduling conflicts and last-minute changes.
• Coordinate correspondence, invitations, documents and information requiring the CEO’s attention.
• Prepare meeting packs, presentations, briefing materials and relevant documentation.
• Act as a trusted point of contact between the CEO and key stakeholders.
• Handle confidential and sensitive information with discretion.
• Coordinate ManCo meetings, agendas, invitations, logistics and supporting documentation.
• Maintain the calendar of key meetings, governance milestones and management events.
• Coordinate travel arrangements including flights, hotels, transportation, visas and itineraries.
• Organize seminars, strategy sessions, off-sites and team events; liaise with suppliers for logistics.
• Support visits from shareholders, partners and other senior stakeholders.

Skills

Executive support

Stakeholder management

Discretion

Time management

Tools

Outlook

PowerPoint

Word

Excel

Teams

Job description

BxT Trading is seeking a Personal Assistant to the CEO to provide proactive, confidential support in a fast-paced, international energy trading environment. The PA will manage the CEO’s agenda, coordinate ManCo activities, organize complex travel and executive events, and handle high-level communications with stakeholders.

Successful candidates will have prior PA/EA experience to a CEO or C-level executive, strong organizational skills, and fluency in English (French/Arabic a plus).