Executive Assistant to C-Level Leadership

NNC

Sharjah

On-site

AED 167,000 - 312,000

Full time

3 days ago

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Benefits offered by this job

Competitive salary

Top-tier health insurance

Overtime policy

Menstrual leave

Agile, cross-functional environment

Diverse team

Job summary

NNC seeks an Executive Assistant to C-Level Leadership to act as a trusted extension of the executive office, protecting leadership time and coordinating across teams. You will manage calendars, travel, personal and business support, and prepare executive materials for high-stakes discussions with discretion.

The role requires 5+ years of C-level support, exceptional organization, bilingual English-Arabic communication, and hands-on MS Office and AI-tool proficiency.

Qualifications

Minimum 5 years of experience supporting C-level executives.
Ability to manage executive, personal and business responsibilities simultaneously.
Bachelor’s degree preferred in business-related field.
Excellent written and verbal English and Arabic communication.
Outstanding organization, prioritization and follow-up skills.
Strong judgment, professionalism and confidentiality.

Responsibilities

Coordinate complex calendars, meetings and competing priorities across C-level leadership.
Protect executive time and manage communications, invites and follow-ups.
Prepare materials, briefs and summaries for executive meetings.
Manage domestic and international travel and logistics.
Support personal appointments and engagements as needed.
Advance strategic initiatives with cross-department collaboration.
Build and maintain trackers, dashboards and progress summaries.
Represent the executive office with professionalism and discretion.

Skills

5+ years exp

Executive support

Arabic & English

Microsoft Office

Google Workspace

AI tools

Stakeholder management

Discretion & confidentiality

Fast-paced env

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Office Suite

Job description

NNC is looking for an experienced, highly organised and resourceful Executive Assistant to C-Level Leadership to provide comprehensive support across three key areas: Executive Assistance and Business Support.

This is not a traditional administrative role.

We are looking for someone who can operate as a trusted extension of the executive office—protecting leadership time, anticipating needs, managing priorities, coordinating across teams, conducting research, preparing executive-level materials and ensuring important decisions and actions are followed through from start to finish.

The ideal candidate is proactive, discreet, solutions-oriented and consistently two steps ahead, with the maturity, judgment and ownership required to work closely with C-level leadership in a fast-moving environment.

Executive Assistance

Manage complex calendars, meetings, appointments and competing priorities across C-level leadership.
Protect executive time by assessing what genuinely requires leadership attention and what can be handled elsewhere.
Coordinate internal and external meetings, including agendas, briefing materials, meeting notes, decisions and next steps.
Ensure executives have the right information and context before important meetings.
Manage and prioritise incoming communications, requests, invitations and follow-ups.
Liaise with internal teams, clients, partners and senior external stakeholders on behalf of leadership.
Track commitments, decisions, deadlines and action points through to completion.
Flag risks, delays, unresolved issues and scheduling conflicts early.
Draft professional correspondence and executive communications when required.
Handle sensitive and confidential information with the highest level of discretion.

Travel & Executive Logistics

Manage domestic and international business travel, including flights, accommodation, transportation, visas and detailed itineraries.
Coordinate executive attendance at conferences, events, client meetings and external engagements.
Anticipate logistical risks, schedule conflicts and travel disruptions.
Ensure all required documents, materials and meeting information are prepared in advance.

Personal Assistance

Manage personal appointments, reservations, travel arrangements and schedules when required.
Coordinate documentation, renewals, applications, bookings and related administrative requirements.
Liaise with external service providers and relevant parties on personal matters.
Handle ad hoc personal requirements proactively and discreetly.
Maintain clear organisation and strict confidentiality across personal matters.

Business Support

Support leadership in monitoring strategic initiatives, priority projects and management-level actions.
Coordinate with department heads and internal teams to obtain updates, reports, information and deliverables.
Maintain clear visibility on progress, ownership, deadlines and outstanding decisions.
Conduct market, industry, competitor and business research to support strategic discussions, opportunities and decision-making.
Prepare presentations, executive briefings, reports, summaries and materials for internal and external meetings.
Turn large amounts of information into concise, decision-ready summaries.
Support leadership meetings, business reviews, proposals, special projects and cross-departmental initiatives.
Build and maintain trackers, dashboards and progress summaries where required.

Executive Office & Stakeholder Management

Act as a central coordination point between C-level leadership, internal teams and external stakeholders.
Build effective working relationships with department heads, clients, partners, suppliers and senior contacts.
Represent the executive office with professionalism, diplomacy and confidence.
Handle competing requests while protecting priorities and relationships.
Know when to resolve an issue independently and when escalation is required.
Help maintain a clear executive operating rhythm across meetings, priorities, approvals and follow-through.
Identify and improve processes that reduce unnecessary administrative friction.

AI & Digital Productivity

Use tools such as ChatGPT, Claude, Gemini or comparable platforms to support research, summarisation, drafting and information organisation.
Use AI to prepare executive briefings, synthesise meeting notes and extract actions where appropriate.
Build repeatable workflows for recurring executive-office tasks.
Identify opportunities to automate repetitive administrative work.
Verify important information independently before relying on AI-generated outputs.
Protect confidential and sensitive information when using AI or digital tools.
Continuously explore tools that improve executive-office speed, clarity and effectiveness.

Qualifications & Skills

Minimum 5 years of experience supporting C-level executives or senior leadership in an Executive Assistant, Senior Executive Assistant, Personal Assistant or similar capacity.
Proven ability to manage executive, personal and business support responsibilities simultaneously.
Bachelor’s degree in Business Administration, Management, Communications or a related field is preferred.
Excellent written and verbal communication skills in Arabic and English.
Exceptional organisation, planning, prioritisation and follow-up skills.
Strong professional judgment and decision-making ability.
High emotional intelligence and stakeholder awareness.
Ability to anticipate needs without waiting for direction.
Excellent attention to detail with strong awareness of broader priorities.
Strong presentation-development, research and business-writing capabilities.
Advanced proficiency in Microsoft Office, particularly PowerPoint, Outlook, Word and Excel.
Strong proficiency in Google Workspace and modern collaboration tools.
Hands-on experience using AI tools to improve research, organisation, drafting and productivity.
Ability to communicate confidently with senior internal and external stakeholders.
Ability to remain calm and effective when priorities change quickly.
Strong problem-solving skills and ability to work independently.
High level of integrity, maturity, professionalism and confidentiality.
Strong ownership and accountability.
Experience in a fast-paced corporate, agency, consulting or similarly demanding environment.

Strong Advantages

Previous experience supporting more than one C-level executive.
Experience coordinating board or executive leadership meetings.
Experience supporting strategic projects or executive initiatives.
Experience managing complex international travel.
Experience working with senior government, client or external stakeholders.
Experience with project-management platforms or workflow automation tools.

What Success Looks Like

The executives you support spend less time managing logistics and more time focused on work that only they can do.

You understand priorities and protect leadership time.

You leave meetings with clear decisions, owners and next steps—and you make sure they move.

You know what needs executive attention, what can wait and what can be resolved elsewhere.

You anticipate needs before they become requests.

You conduct research that helps leadership make decisions, not just collect information.

You turn complexity into clear, useful summaries.

You keep both business and personal responsibilities organised with discretion.

People trust you with sensitive information.

Internal teams know what is expected when something comes through the executive office.

External stakeholders experience NNC's leadership office as organised, responsive and professional.

And when priorities change quickly, you bring structure rather than more noise.

Life at NNC

At NNC, we're a collective of 90+ passionate people brought together by a shared ambition to create exceptional work for our clients and partners.

We operate in a fast-moving, collaborative environment where people are trusted to take ownership, solve problems and contribute beyond the boundaries of a traditional job description.

What We Offer