Executive Assistant

Confidential; Dubai; Hybrid; AED 360,000 - 520,000; Full time

Job summary

Confidential is seeking an experienced executive assistant to the CEO. You will manage the CEO’s calendar across time zones, screen requests, and prepare agendas and materials for meetings.

You will coordinate international travel, be the trusted liaison with the board and leadership, and handle confidential information with the utmost discretion. The role demands tech-savviness, strong English communication, and the ability to juggle multiple priorities under pressure.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5+ years supporting a CEO, Managing Director or C-suite leader in tech/consulting/multinational setting.
• Polished written and spoken English.
• Advanced MS Office and Google Workspace skills, especially PowerPoint, Excel and Outlook.
• Tech-savvy: use AI tools in daily work and stay updated on time-saving tools.
• Experience managing international travel, visas and multi-time-zone schedules.
• Impeccable judgment and confidentiality.
• Calm under pressure with strong attention to detail and prioritization.

Responsibilities

• Command the CEO's calendar and protect focus time across time zones.
• Screen and prioritize requests; be the trusted link between CEO, board, leadership, clients and partners.
• Prepare agendas, briefing packs, presentations, take minutes and chase action items.
• Plan international travel end to end (flights, visas, hotels, itineraries).
• Coordinate board meetings, leadership offsites, reviews and high-profile client visits.
• Manage sensitive correspondence and confidential information with discretion.
• Spot conflicts, gaps and risks and propose fixes.
• Own strategic initiatives and research assignments from CEO.
• Use AI tools to draft, summarize and automate routine work for faster exec throughput.

Skills

Calendar management

Executive support

Communication

MS Office / Google Workspace

AI tools usage

Travel planning

Confidentiality

Multi-time-zone scheduling

Education

Bachelor's degree in Business Administration

Tools

PowerPoint

Excel

Outlook

Google Workspace

Job description

Some people manage calendars. You'll run the operating rhythm of a C-suite. You'll be the first to know, the last to leave a loose end, and the reason the leadership team walks into every meeting prepared. If you're the person everyone already calls when something has to go right, keep reading.

What You'll Own

Command the calendar. Run the CEO's diary across time zones, protect focus time, and say "no" gracefully on their behalf.

Be the gatekeeper and the bridge. Screen and prioritize requests, and serve as the trusted link between the CEO, the board, the leadership team, clients and partners.

Make every meeting count. Prepare agendas, briefing packs and presentations; take minutes; and chase action items until they close.

Move the CEO around the world. Plan international travel end to end, including flights, visas, hotels, itineraries and contingency plans.

Run the leadership rhythm. Coordinate board meetings, leadership offsites, reviews and high-profile client visits.

Handle what's confidential. Manage sensitive correspondence, contracts and information with complete discretion.

Get ahead of things. Spot conflicts, gaps and risks before they surface, and flag them with a proposed fix.

Own special projects. Take on strategic initiatives and research assigned by the CEO, from first draft to finish.

Work smarter with tech and AI. Use AI assistants and digital tools to draft, summarize, research and automate routine work, so the CEO's office runs faster every month.

What You Bring

• Bachelor's degree in Business Administration, Management or a related field
• 5+ years supporting a CEO, Managing Director or C-suite leader, ideally in a technology, consulting or multinational setting
• Polished written and spoken English, your emails need no second read.
• Advanced MS Office and Google Workspace skills, especially PowerPoint, Excel and Outlook
• Genuinely tech-savvy: you already use AI tools (such as ChatGPT, Claude or Copilot) in your daily work, pick up new software fast, and keep yourself updated on tools that save time
• Experience managing international travel, visas and multi-time-zone schedules
• Impeccable judgment and an unshakeable sense of confidentiality
• Calm under pressure, sharp with detail, and comfortable juggling many priorities at once

Bonus points for: experience with board-level reporting, exposure to GCC or international stakeholders, or familiarity with project tracking tools.

Why This Role

• A front-row seat to how an international business is led and grown
• Real influence: you'll shape how the top of the organization runs, not just support it
• Exposure that compounds: daily work with senior leaders, board members and global clients
• Competitive compensation and benefits, matched to experience
• A career springboard into chief-of-staff, operations or leadership roles