Executive Assistant & Operations Coordinator

The Chronicle Of Higher Education, Inc.; United Arab Emirates; On-site; AED 80,000 - 110,000; Full time

Job summary

MBZUAI is seeking an experienced Executive Assistant to support the line manager and division, handling calendars, communications, and documentation with high discretion. The role requires coordinating meetings, travel, budget tasks, and data collection to drive informed decisions.

Candidates should have a Bachelor’s in business administration and at least two years in a large organization, with excellent English communication, superior organizational skills, and UAE familiarity preferred.

Qualifications

• Bachelor’s degree in business administration or related discipline.
• Minimum two years as an executive assistant or administration officer in a large, complex organization.
• Excellent written and verbal English skills.
• Strong organization and time management skills.
• Ability to prioritize tasks and handle multiple assignments.
• Excellent interpersonal and communication skills.
• Experience in survey administration, analysis and reporting.
• Experience selecting suppliers per procurement and budget requirements.
• Proficiency with Microsoft Office, Outlook, and data analysis tools.
• Exposure to multicultural environments including UAE context.
• Arabic language skills preferred.

Responsibilities

• Manage the line manager’s schedule, balance competing demands, and prioritize commitments to support division goals.
• Assess and prioritize requests for approval and ensure timely review by management.
• Act as primary contact for internal/external stakeholders regarding the line manager’s commitments.
• Coordinate reports, presentations, and professorial duties where applicable.
• Create professional communications and maintain accurate records and documents.
• Manage email and correspondence, drafting replies as needed.
• Prepare and analyze reports to support informed decision making.
• Maintain confidential files and ensure data security in line with policies.
• Oversee executive assistants and document agendas/minutes for meetings.
• Coordinate travel and budget/logistics to reflect policy requirements.

Skills

English skills

Time management

Multitasking

Interpersonal skills

Attention to detail

Flexibility

Customer service

Survey analysis

Procurement

Report writing

MS Office

Cultural awareness

Arabic language

Procurement & supplier management

Education

Bachelor’s degree in business administration

Tools

MS Office

Outlook

Data analysis software

Job description

MBZUAI is seeking an experienced Executive Assistant to support the line manager and division, handling calendars, communications, and documentation with high discretion. The role requires coordinating meetings, travel, budget tasks, and data collection to drive informed decisions.

Candidates should have a Bachelor’s in business administration and at least two years in a large organization, with excellent English communication, superior organizational skills, and UAE familiarity preferred.