Executive Assistant & Operations Coordinator

National Bank of Fujairah (NBF); Abu Dhabi; On-site; AED 67,000 - 134,000; Full time

Job summary

National Bank of Fujairah (NBF) is seeking an experienced Administrative Assistant to support the Segment Head/Unit head. This role manages calendars, types memos and letters, and assists in preparing department presentations.

You will coordinate travel and hotel bookings for the corporate banking team, arrange client gifts, manage mail and document Workflow, and prepare daily MIS reports. The position requires strong MS Office skills and 2–3 years’ secretarial/administrative experience.

Qualifications

• Excellent MS Office skills (Word, Excel, PowerPoint).
• Secretarial courses or diploma preferred.
• 2–3 years’ experience in secretarial/administrative assistant/coordinator role.

Responsibilities

• Manage calendars of the Segment Head/Unit head.
• Typing memos, letters, and correspondences as required.
• Assist in making presentations for the department.
• Maintain minutes of meetings, circulate to members and follow up on action items.
• Arrange travel and hotel bookings for the corporate banking team.
• Deliver gifts and cards for customer occasions.
• Make hotel reservations for the team and clients.
• Prepare various MIS for the business unit.
• Organize and maintain mail/register for inbound and outbound departmental mail.
• Provide support to the business unit in daily routine tasks.
• Follow up on trade licenses, KYC and other client/bank documentation.
• Coordinate with DU, OCU, Central Ops, etc.
• Translate documents to support business needs.
• Prepare daily courier for the unit.

Skills

MS Office skills

Calendar management

Secretarial experience

Education

Secretarial courses or diploma

Tools

MS Office Suite

Job description

National Bank of Fujairah (NBF) is seeking an experienced Administrative Assistant to support the Segment Head/Unit head. This role manages calendars, types memos and letters, and assists in preparing department presentations.

You will coordinate travel and hotel bookings for the corporate banking team, arrange client gifts, manage mail and document Workflow, and prepare daily MIS reports. The position requires strong MS Office skills and 2–3 years’ secretarial/administrative experience.