Executive Assistant & Office Operations Lead

ERC International Human Resources Consultancies; Dubai; On-site; AED 134,000 - 223,000; Full time

Job summary

ERC International Human Resources Consultancies in Dubai is seeking an Executive Assistant and Office Manager to ensure smooth daily operations supporting senior leadership and the team. This role combines high-level administrative duties, office management, stakeholder engagement, and involvement in recruitment processes, with a focus on productivity and a collaborative culture.

You will coordinate calendars, travel, reports, events, budgets, and office systems, contributing to strategic

Qualifications

• Experience providing executive support and office management.
• Strong communication and organizational abilities.
• Ability to handle confidential information with discretion.
• Experience coordinating calendars, meetings, and travel.
• Familiarity with basic budgeting and expense tracking.
• Experience supporting recruitment processes is a plus.

Responsibilities

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements to ensure seamless executive operations.
• Oversee office management tasks, including supply inventory, equipment maintenance, and office layout design, to create a productive and organized work environment.
• Act as the primary point of contact for internal and external communications, demonstrating professionalism and ensuring that all inquiries are addressed promptly and effectively.
• Prepare and edit correspondence, reports, and presentations using various software applications, ensuring accuracy and adherence to company standards.
• Assist in the recruitment process by coordinating interviews, managing candidate communications, and facilitating onboarding processes for new hires.
• Implement and maintain efficient office procedures and systems, utilizing technology to streamline workflows and enhance overall office productivity.
• Support financial operations by managing invoices, expense reports, and budget tracking, ensuring compliance with accounting protocols and timely processing.
• Organize company events and meetings, including logistics planning and material preparation, to foster team building and enhance employee engagement.
• Conduct research and compile data for special projects, providing insights and recommendations that align with the company’s strategic goals.

Skills

Calendar management

Travel coordination

Office management

Communication

Confidentiality

Budget tracking

Event planning

Recruitment coordination

Job description

ERC International Human Resources Consultancies in Dubai is seeking an Executive Assistant and Office Manager to ensure smooth daily operations supporting senior leadership and the team. This role combines high-level administrative duties, office management, stakeholder engagement, and involvement in recruitment processes, with a focus on productivity and a collaborative culture.

You will coordinate calendars, travel, reports, events, budgets, and office systems, contributing to strategic