Executive Assistant to MD — Luxury Brand & Travel Pro

ITP Media Group; Dubai; On-site; AED 240,000 - 420,000; Full time

Job summary

ITP Luxury Group in Dubai seeks an Executive Assistant to the Managing Director with a refined, professional presence to support senior-level operations. You will represent the MD in meetings with premium brand partners and coordinate complex travel while maintaining discretion and autonomy.

The role requires 4+ years in a similar capacity within luxury or premium lifestyle sectors, strong proofreading and communication skills, and the ability to anticipate priorities and multi-task across

Qualifications

• 4+ years in executive assistant or similar role in luxury or premium lifestyle sectors.
• High school diploma or GCSE minimum.
• Strong discretion handling confidential information.
• Outstanding written and verbal communication skills.
• Proactive, with excellent time management and multitasking.

Responsibilities

• Manage the Managing Director's calendar, schedule meetings and prepare agendas.
• Take meeting action points and follow up with senior management, flagging overlooked matters.
• Book travel and prepare complex itineraries, including flights, accommodation, visas and transfers.
• Represent the Managing Director professionally in meetings and correspondence with premium brand partners.
• Maintain awareness of internal priorities and anticipate support needs during travel or unavailability.
• Develop understanding of the Managing Director’s priorities and working style for autonomous support.
• Develop and maintain knowledge of the company and luxury industry, providing support.
• Review and proofread contracts and key documents prior to signature.
• Conduct research into relevant laws, regulations and compliance matters.
• Manage the MD's expenses and petty cash.
• General admin: drafting letters, emails, reports and bill payments.
• Conduct ad hoc research on luxury industry trends and brands.
• Attend high-profile events and brand engagements as requested.
• Build relations with internal staff and external brand contacts.

Skills

Calendar management

Meeting coordination

Travel coordination

Discretion with confidential info

MS Office

Executive support

Brand partner liaison

Education

High School Diploma/GCSE

Tools

MS Office

Job description

ITP Luxury Group in Dubai seeks an Executive Assistant to the Managing Director with a refined, professional presence to support senior-level operations. You will represent the MD in meetings with premium brand partners and coordinate complex travel while maintaining discretion and autonomy.

The role requires 4+ years in a similar capacity within luxury or premium lifestyle sectors, strong proofreading and communication skills, and the ability to anticipate priorities and multi-task across