Executive Assistant & Events Coordinator

ITP Media Group; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

ITP Media Group is seeking an organised Executive Assistant / Events Coordinator to provide high-level administrative support to senior leadership and help with events, projects and business initiatives. The role requires discretion, proactivity and the ability to manage multiple priorities while coordinating with internal teams and external stakeholders.

The successful candidate will manage calendars, travel arrangements, prepare reports and maintain CRM records, while supporting planning and

Qualifications

• Strong administrative, organisational and coordination skills.
• Ability to manage confidential information with discretion.
• Excellent written and verbal communication abilities.
• Proactive, adaptable and capable of handling multiple priorities.

Responsibilities

• Manage executive calendars, meetings, agendas and follow-up actions.
• Coordinate travel arrangements, itineraries, expenses and confidential docs.
• Prepare reports, presentations, correspondence and admin documents.
• Maintain CRM records and general business administration.
• Act as a key contact for internal teams and external stakeholders.
• Support planning and delivery of events, conferences and meetings.
• Coordinate event logistics including schedules, suppliers, registrations and speakers.
• Support live event delivery with technical teams; ensure smooth execution.
• Maintain event trackers, budgets, invoices and post-event reporting.
• Conduct research and provide ad hoc support as required.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Event planning

Communication

Discretion

Multitasking

Education

High School Diploma

Tools

CRM software

Job description

ITP Media Group is seeking an organised Executive Assistant / Events Coordinator to provide high-level administrative support to senior leadership and help with events, projects and business initiatives. The role requires discretion, proactivity and the ability to manage multiple priorities while coordinating with internal teams and external stakeholders.

The successful candidate will manage calendars, travel arrangements, prepare reports and maintain CRM records, while supporting planning and