Executive Assistant – Design & Strategic Projects

careers-shamal; Dubai; On-site; AED 240,000 - 360,000; Full time

Job summary

Shamal Holding is seeking an Executive Assistant to support the Design and Strategic Projects team within the CEO's Office in Dubai. The role involves comprehensive calendar management, travel arrangements, meeting coordination, and high-level administrative support.

The ideal candidate has at least five years of executive support experience, a Bachelor’s degree, excellent organizational and communication skills, and a high degree of discretion.

Qualifications

• Minimum 5 years of experience providing executive support to C-suite executives or senior leadership.
• Bachelor's degree in business administration or related field.
• Proven experience in a fast-paced corporate environment with confidential tasks.
• Excellent organisational, multitasking and communication skills.
• High discretion and integrity in handling sensitive information.

Responsibilities

• Manage calendars, meeting schedules, travel arrangements, and logistical needs for the Design & Strategic Projects team.
• Coordinate and schedule design review workshops, team meetings, and other departmental activities with agenda preparation.
• Provide administrative support, including communications, approvals, and routine processes.
• Act as a key contact for internal and external stakeholders with timely follow-up.
• Maintain records, filing systems, and departmental correspondence.
• Coordinate hospitality, venue bookings, visitor access, parking, and other logistics for meetings and events.
• Support documentation tracking and operational requirements for the department.
• Provide ad hoc administrative support to the Design & Development function.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Stakeholder coordination

Communication skills

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Shamal Holding is seeking an Executive Assistant to support the Design and Strategic Projects team within the CEO's Office in Dubai. The role involves comprehensive calendar management, travel arrangements, meeting coordination, and high-level administrative support.

The ideal candidate has at least five years of executive support experience, a Bachelor’s degree, excellent organizational and communication skills, and a high degree of discretion.