Executive Assistant (Design and Strategic Projects)

careers-shamal; Dubai; On-site; AED 240,000 - 360,000; Full time

Job summary

Shamal Holding is seeking an Executive Assistant to support the Design and Strategic Projects team within the CEO's Office in Dubai. The role involves comprehensive calendar management, travel arrangements, meeting coordination, and high-level administrative support.

The ideal candidate has at least five years of executive support experience, a Bachelor’s degree, excellent organizational and communication skills, and a high degree of discretion.

Qualifications

• Minimum 5 years of experience providing executive support to C-suite executives or senior leadership.
• Bachelor's degree in business administration or related field.
• Proven experience in a fast-paced corporate environment with confidential tasks.
• Excellent organisational, multitasking and communication skills.
• High discretion and integrity in handling sensitive information.

Responsibilities

• Manage calendars, meeting schedules, travel arrangements, and logistical needs for the Design & Strategic Projects team.
• Coordinate and schedule design review workshops, team meetings, and other departmental activities with agenda preparation.
• Provide administrative support, including communications, approvals, and routine processes.
• Act as a key contact for internal and external stakeholders with timely follow-up.
• Maintain records, filing systems, and departmental correspondence.
• Coordinate hospitality, venue bookings, visitor access, parking, and other logistics for meetings and events.
• Support documentation tracking and operational requirements for the department.
• Provide ad hoc administrative support to the Design & Development function.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Stakeholder coordination

Communication skills

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Overview

Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai’s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long‑term value, wherever we operate. Our portfolio spans Lifestyle & Entertainment, Destinations, Real Estate, Hospitality, and F'B, including Skydive Dubai, Deep Dive Dubai, XDubai, Dubai Harbour, Kite Beach and more.

As Shamal Holding continues to grow, we’re in search of an Executive Assistant - (Design and Strategic Projects). The purpose of the role is to support the Design and Strategic Projects team within the CEOs Office, this involves a comprehensive range of tasks that support the team’s ability to operate effectively.

Responsibilities

• Manage calendars, meeting schedules, travel arrangements, and logistical requirements for the Design & Strategic Projects team.
• Coordinate and schedule design review workshops, team meetings, project meetings, and other departmental activities, including agenda preparation and follow-up on action items.
• Provide administrative support to the Design & Strategic Projects and Design & Development teams, including managing communications, drafting correspondence, coordinating approvals, and supporting routine processes.
• Act as a key point of contact for internal and external stakeholders, ensuring requests are coordinated and followed up in a timely manner.
• Maintain accurate records, filing systems, meeting documentation, and departmental correspondence.
• Coordinate hospitality, venue bookings, visitor access, parking arrangements, and other logistics for meetings, workshops, off-site events, and visiting stakeholders.
• Support the administration and tracking of departmental documentation, approvals, and other operational requirements.
• Provide ad lib administrative and operational support to the Design & Development function and undertake other duties as assigned.
• Handle confidential and sensitive information with discretion and professionalism.

Qualifications

• Minimum 5 years of experience providing executive support to C-suite executives, senior leadership teams, or business functions requiring complex calendar management, stakeholder coordination, and confidential administrative support.
• Bachelor's degree in business administration, management, or a related field.
• Proven experience in an executive support role, preferably in a fast‑paced corporate environment.
• Excellent organisational and multitasking skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong communication and interpersonal skills, with the ability to build relationships and collaborate with diverse stakeholders.
• High level of discretion and integrity, with a demonstrated ability to handle confidential information appropriately.
• Proficiency in Microsoft Office Suite and other productivity tools.

For more information about Shamal, please visit our LinkedIn page: https://www.linkedin.com/company/shamalholding/

Note:

Due to a high influx of profiles, only shortlisted candidates will be contacted.