Executive Assistant, Design & Strategic Projects

Shamal Holding; Dubai; On-site; AED 300,000 - 420,000; Full time

Job summary

Shamal Holding in Dubai is seeking an experienced Executive Assistant to the CEO's Office, supporting the Design and Strategic Projects team. You will manage complex calendars, travel, and communications for senior leaders, coordinating workshops and meetings with precision.

The role requires a minimum of 5 years in executive support, a Bachelor's degree in business, and excellent organizational, communication, and discretion skills to thrive in a fast-paced corporate environment.

Qualifications

• Minimum 5 years of experience providing executive support to C-suite or senior leadership.
• Bachelor's degree in business administration or related field.
• Proven ability to manage complex calendars and confidential information.

Responsibilities

• Manage calendars, meeting schedules, travel arrangements, and logistical requirements for the Design & Strategic Projects team.
• Coordinate design review workshops, meetings, and other departmental activities with agenda preparation and follow-up.
• Provide administrative support, manage communications, approvals, and routine processes for the teams.
• Act as a key point of contact for internal and external stakeholders and ensure timely follow-up.
• Maintain records, filing systems, and departmental correspondence.
• Coordinate hospitality, venue bookings, visits, parking, and other logistics for meetings and events.
• Support department documentation, approvals, and operational requirements.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Stakeholder coordination

MS Office

Multitasking

Discretion

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

Job description

Shamal Holding in Dubai is seeking an experienced Executive Assistant to the CEO's Office, supporting the Design and Strategic Projects team. You will manage complex calendars, travel, and communications for senior leaders, coordinating workshops and meetings with precision.

The role requires a minimum of 5 years in executive support, a Bachelor's degree in business, and excellent organizational, communication, and discretion skills to thrive in a fast-paced corporate environment.