Executive Assistant — Design & Strategic Projects

Shamal; Dubai; On-site; AED 240,000 - 420,000; Full time

Job summary

Shamal Holding in Dubai is seeking an Executive Assistant to support the Design and Strategic Projects team within the CEO's Office, handling calendars, travel, meetings, and confidential communications. The role requires senior-level coordination, discretion, and a proactive, detail-oriented approach to keep executives aligned and operations running smoothly.

You will manage complex calendars, coordinate workshops, prepare agendas, draft correspondence, and liaise with internal and external

Qualifications

• 5+ years of executive support experience with C-suite or senior leadership teams.
• Bachelor's degree in business administration or related field.
• Excellent organizational and multitasking skills with deadline-driven delivery.
• Strong written and verbal communication and relationship-building abilities.

Responsibilities

• Manage calendars, meeting schedules, travel arrangements, and logistical requirements for the Design & Strategic Projects team.
• Coordinate and schedule design review workshops, team meetings, project meetings, and other departmental activities, including agenda preparation and follow-up on action items.
• Provide administrative support to the Design & Strategic Projects and Design & Development teams, including drafting correspondence and coordinating approvals.
• Act as a key point of contact for internal and external stakeholders, ensuring requests are coordinated and followed up in a timely manner.
• Maintain accurate records, filing systems, meeting documentation, and departmental correspondence.
• Coordinate hospitality, venue bookings, visitor access, parking arrangements, and other logistics for meetings and off-site events.
• Support the administration and tracking of departmental documentation, approvals, and other operational requirements.
• Provide ad hoc administrative and operational support to the Design & Development function and undertake other duties as assigned.
• Handle confidential and sensitive information with discretion and professionalism.

Skills

Executive support

Stakeholder coordination

Communication

Education

Bachelor's degree in business administration

Tools

Microsoft Office

Job description

Shamal Holding in Dubai is seeking an Executive Assistant to support the Design and Strategic Projects team within the CEO's Office, handling calendars, travel, meetings, and confidential communications. The role requires senior-level coordination, discretion, and a proactive, detail-oriented approach to keep executives aligned and operations running smoothly.

You will manage complex calendars, coordinate workshops, prepare agendas, draft correspondence, and liaise with internal and external